What are the responsibilities and job description for the Contract Administrator position at Apex Energy Solutions?
Overview
Great Day Improvements - Contract Administrator
Company Overview
In the 13 years since its founding, Great Day Improvements, LLC has grown rapidly toward its vision of becoming one of the largest home improvement companies in the U.S. Headquartered in Twinsburg, Ohio, Great Day Improvements is a $1.5 billion, vertically integrated, direct to consumer provider of premium home improvement products.
The company’s family of brands includes Patio Enclosures®, Champion Windows and Home Exteriors®, Universal Windows Direct®, Apex Energy Solutions®, Stanek Windows®, Hartshorn Custom Contracting, Your Home Improvement Company, K Designers, LeafGuard®, Englert®, and The Bath Authority.
With an expanding workforce of more than 4,800 employees across 130 metropolitan markets throughout the US, Great Day Improvements ranks among the top home improvement companies nationwide and one of the fastest growing private companies in America.
Technology and disciplined vendor management are critical to how Great Day Improvements operates at scale. The Contract Administrator plays a key role in strengthening financial discipline, vendor accountability, and operational rigor by establishing a structured, proactive approach to contract lifecycle management across the enterprise, beginning with Enterprise Technology & Intelligence (ETI).
Job Summary
As the Contract Administrator, you will be responsible for managing the full lifecycle of vendor and software contracts, with an initial focus on Enterprise Technology and Intelligence and the ability to expand enterprise wide over time.
This role is not a legal position. It is an operational and analytical role focused on contract visibility, renewal governance, cost optimization, and vendor accountability. The Contract Administrator ensures contracts are actively managed rather than passively renewed and helps the organization reduce waste, avoid unnecessary spend, and enforce commercial terms.
Success in this role is defined by clear contract visibility, proactive renewal management, measurable cost savings, and improved vendor performance.
Location: Twinsburg, OH (on-site / hybrid)
Responsibilities
Required Qualifications
Great Day Improvements - Contract Administrator
Company Overview
In the 13 years since its founding, Great Day Improvements, LLC has grown rapidly toward its vision of becoming one of the largest home improvement companies in the U.S. Headquartered in Twinsburg, Ohio, Great Day Improvements is a $1.5 billion, vertically integrated, direct to consumer provider of premium home improvement products.
The company’s family of brands includes Patio Enclosures®, Champion Windows and Home Exteriors®, Universal Windows Direct®, Apex Energy Solutions®, Stanek Windows®, Hartshorn Custom Contracting, Your Home Improvement Company, K Designers, LeafGuard®, Englert®, and The Bath Authority.
With an expanding workforce of more than 4,800 employees across 130 metropolitan markets throughout the US, Great Day Improvements ranks among the top home improvement companies nationwide and one of the fastest growing private companies in America.
Technology and disciplined vendor management are critical to how Great Day Improvements operates at scale. The Contract Administrator plays a key role in strengthening financial discipline, vendor accountability, and operational rigor by establishing a structured, proactive approach to contract lifecycle management across the enterprise, beginning with Enterprise Technology & Intelligence (ETI).
Job Summary
As the Contract Administrator, you will be responsible for managing the full lifecycle of vendor and software contracts, with an initial focus on Enterprise Technology and Intelligence and the ability to expand enterprise wide over time.
This role is not a legal position. It is an operational and analytical role focused on contract visibility, renewal governance, cost optimization, and vendor accountability. The Contract Administrator ensures contracts are actively managed rather than passively renewed and helps the organization reduce waste, avoid unnecessary spend, and enforce commercial terms.
Success in this role is defined by clear contract visibility, proactive renewal management, measurable cost savings, and improved vendor performance.
Location: Twinsburg, OH (on-site / hybrid)
Responsibilities
- Establish and maintain a complete, centralized inventory of all ETI vendor and software contracts.
- Organize contracts within the designated enterprise repository with clear metadata including contract owner, purpose, spend, renewal terms, and expiration dates.
- Ensure contracts are easily accessible, current, and accurately documented.
- Create and manage a proactive renewal calendar with alerts at least six months prior to contract expiration.
- Partner with ETI and business leaders to evaluate renewal decisions including renew, renegotiate, replace, or terminate.
- Prevent auto renewals without executive awareness and approval.
- Identify unused, underutilized, or redundant contracts and recommend termination or consolidation.
- Track commercial terms including pricing, uplifts, SLAs, credits, penalties, and termination rights.
- Support vendor negotiations by surfacing contractual leverage and financial impact.
- Document and report cost savings, avoided spend, and risk reduction.
- Review contracts for key business risks including renewal terms, termination rights, SLAs, data ownership, liability, and pricing protections.
- Use AI assisted tools to summarize contracts, highlight risks, and compare vendor language against internal standards.
- Partner with Legal and Procurement as needed while owning day-to-day contract analysis.
- Develop a repeatable contract lifecycle management process from intake through expiration.
- Integrate contract milestones into IT service management or tracking workflows where appropriate.
- Create standard contract summaries, dashboards, and leadership reporting.
Required Qualifications
- Experience managing vendor or commercial contracts in an ETI, operations, finance, or procurement environment.
- Strong ability to interpret contract language and translate it into business-relevant insights.
- Experience building renewal calendars, tracking systems, or governance processes.
- Strong organizational skills with the ability to manage multiple contracts and timelines.
- Comfort working cross functionally with ETI, Finance, and business leaders.
- Experience in technology, SaaS, or software licensing environments.
- Familiarity with cloud, software, MSP, and professional services agreements.
- Experience using AI tools for document or contract analysis.
- Bachelor’s degree in business, Finance, Operations, Information Systems, or related discipline, or equivalent experience.
- Operational Discipline: Builds structure, visibility, and accountability into contract management.
- Financial Acumen: Identifies cost savings, risks, and commercial opportunities.
- Attention to Detail: Maintains accuracy and completeness across contract data and timelines.
- Execution and Follow Through: Ensures contracts are actively managed and decisions are made on time.
- Influence Without Authority: Works effectively across functions to drive outcomes.
- Continuous Improvement: Uses tools and data to improve efficiency and decision making.
- Complete and accurate inventory of all IT vendor and software contracts.
- Zero surprise renewals or unintended auto renewals.
- Documented cost savings and avoided spend.
- Improved vendor accountability and performance.
- Reduced reliance on external legal review for routine contracts.
- A repeatable contract management model ready to scale enterprise wide.