What are the responsibilities and job description for the Transitions Coordinator position at Apartment Management Consultants?
Apartment Management Consultants (AMC) is a leader in the property management industry. Our passion for helping people, creating authentic relationships, and common values has established a working environment that undeniably stands out. Every day our associates have the opportunity to collaborate together in a thriving culture with a determined attitude that inspires and rewards original ideas. AMC provides significant career advancement opportunities, competitive compensation, benefits, and incentive programs.
We are currently seeking a Full-Time – Transitions Coordinator!
The Property Management Transitions Coordinator is responsible for managing the seamless onboarding and offboarding of properties within a real estate portfolio. This includes coordinating all aspects of transitions during acquisitions, dispositions (sales), and management changes. The role ensures that data, documentation, systems, and team communications are aligned to support smooth operational handoffs. This position works closely with internal teams, property owners, third-party clients, buyers, and vendors to manage deadlines, mitigate risk, and maintain continuity of service during changeovers.
Transition (Onboarding) Responsibilities
Apartment Management Consultants (AMC) is a leader in the property management industry. Our passion for helping people, creating authentic relationships, and common values has established a working environment that undeniably stands out. Every day our associates have the opportunity to collaborate together in a thriving culture with a determined attitude that inspires and rewards original ideas. AMC provides significant career advancement opportunities, competitive compensation, benefits, and incentive programs.
Compensation: Full- Time $60,000 to $80,000 per year
If you are looking for an exciting employment opportunity, AMC is the employer for you!
AMC, LLC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity), age, disability or genetic information.
Candidates will be required to pass a background and drug screening. A conviction will not necessarily disqualify a candidate from employment. Qualified Applicants with arrest or conviction records will be considered for employment.
Only qualified candidates will be contacted.
We are currently seeking a Full-Time – Transitions Coordinator!
The Property Management Transitions Coordinator is responsible for managing the seamless onboarding and offboarding of properties within a real estate portfolio. This includes coordinating all aspects of transitions during acquisitions, dispositions (sales), and management changes. The role ensures that data, documentation, systems, and team communications are aligned to support smooth operational handoffs. This position works closely with internal teams, property owners, third-party clients, buyers, and vendors to manage deadlines, mitigate risk, and maintain continuity of service during changeovers.
Transition (Onboarding) Responsibilities
- Coordinate the transition of newly acquired or assigned properties into the portfolio.
- Manage the collection and transfer of all essential data requests, including leases, documents, reports, marketing collateral, service contracts, insurance, compliance records, and tenant information.
- Serve as liaison between owners, property managers, accounting, leasing, and maintenance to ensure operational readiness.
- Lead internal kickoff meetings and manage transition timelines and checklists.
- Update property management systems and databases with accurate property and tenant information.
- Arrange setup of utilities, vendor accounts, security access, and operational infrastructure.
- Assist with converting property service contracts to the company’s standard contract template and terms.
- Provide onboarding support and orientation for onsite and regional staff.
- Oversee the property offboarding process when an asset is sold or removed from the management portfolio.
- Coordinate with ownership, buyers, and internal departments to transfer data, keys, leases, and service records.
- Facilitate due diligence activities for buyers, including documentation requests and property access.
- Ensure termination of utility accounts, vendor contracts, and recurring services in coordination with disposition timelines.
- Work with accounting to reconcile final financials and assist with escrow or closing documentation.
- Manage resident notifications, ensuring legal and contractual requirements are met.
- Maintain thorough offboarding checklists and ensure internal systems are properly updated or deactivated.
- Track and report on the status of all transition and disposition projects.
- Identify process improvements and maintain best practices documentation.
- Escalate risks, delays, or issues to leadership and propose mitigation strategies.
- Maintain high levels of organization, confidentiality, and professionalism.
- Coordinate data integration across systems (e.g. CRM, etc)
- Collaborate with IT and data teams to ensure proper integration of new property data into company systems including financial, maintenance, and reporting platforms
- 2–4 years of experience in multi-family property management.
- Knowledge of property lifecycle processes, including acquisition, management, and disposition.
- Experience with property management systems (e.g., AIM, Yardi, Entrata, AppFolio) is highly preferred.
- Strong organizational, interpersonal, and communication skills.
- Ability to manage multiple priorities under tight deadlines.
- Bachelor’s degree in business, Real Estate, or a related field preferred.
- Previous experience as a Property Manager and/or Regional Property Manager.
- Proficient in utilizing Microsoft 365 tools including Outlook, Calendar, Teams, Excel, Lists, Planner.
- Experience with CRM software such as HubSpot, Salesforce, etc.
- Track KPIs related to transition efficiency and accuracy
- Lead cross-functional transition teams with clear communication, accountability, and proactive issue resolution
- Serve as primary transition contact for both owners and operational leadership, delivering regular updates ensuring complete stakeholder satisfaction
Apartment Management Consultants (AMC) is a leader in the property management industry. Our passion for helping people, creating authentic relationships, and common values has established a working environment that undeniably stands out. Every day our associates have the opportunity to collaborate together in a thriving culture with a determined attitude that inspires and rewards original ideas. AMC provides significant career advancement opportunities, competitive compensation, benefits, and incentive programs.
Compensation: Full- Time $60,000 to $80,000 per year
- Vacation & Sick Time for Full & Part-Time Employees
- Health and Wellness Programs
- Empower 401K and Roth IRA- Including Free Financial Advisors and Employer Match
- 9 Paid Holidays per year
- Employee Referral Incentives
- Bonus and Commission Opportunities
- Employee Rent Discount Program
- Professional Development Training
- Medical, Dental, Vision, Life, Accident, Critical Illness, Hospital Indemnity, and Short-Term Disability coverage is available
If you are looking for an exciting employment opportunity, AMC is the employer for you!
AMC, LLC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity), age, disability or genetic information.
Candidates will be required to pass a background and drug screening. A conviction will not necessarily disqualify a candidate from employment. Qualified Applicants with arrest or conviction records will be considered for employment.
Only qualified candidates will be contacted.
Salary : $60,000 - $80,000
