What are the responsibilities and job description for the HR Assistant position at Apalachee Center?
Apalachee Center is seeking a dependable, organized, and professional HR Assistant to provide administrative and clerical support to the Human Resources Department.
The HR Assistant serves as a primary point of contact for applicants, employees, visitors, and callers to Human Resources. This position assists with employment applications, pre-employment paperwork, background screening, filing, recordkeeping, onboarding support, and other day-to-day HR functions.
The ideal candidate will possess excellent customer service and communication skills, strong attention to detail, and the ability to handle confidential information professionally.
Essential Duties & Responsibilities
The HR Assistant serves as a primary point of contact for applicants, employees, visitors, and callers to Human Resources. This position assists with employment applications, pre-employment paperwork, background screening, filing, recordkeeping, onboarding support, and other day-to-day HR functions.
The ideal candidate will possess excellent customer service and communication skills, strong attention to detail, and the ability to handle confidential information professionally.
Essential Duties & Responsibilities
- Serve as a primary receptionist for the Human Resources Department by greeting and assisting visitors, applicants, and employees.
- Answer incoming telephone calls, take messages, provide general information, and appropriately route calls.
- Assist applicants with questions regarding the application process, available positions, and application status.
- Review online employment applications for completeness and minimum qualifications and forward qualified applications to the HR Generalist for further review.
- Assist with pre-employment drug screening and background screening processes.
- Schedule fingerprinting appointments and assist with tracking fingerprinting and drug screening results.
- Assist with required background screenings and maintain appropriate documentation and tracking records.
- Review pre-employment and background screening forms for completeness.
- Prepare and distribute pre-hire and onboarding paperwork to prospective employees.
- Maintain accurate and organized personnel and Human Resources files.
- Assist with reports, including required employee re-screening and background-check documentation.
- Complete supply requisitions and work orders for the Human Resources Department and maintain appropriate office supplies and forms.
- Provide clerical and administrative support to Human Resources staff as needed.
- Assist with maintaining an organized and professional HR reception, application, and filing area.
- Assist the HR Generalist with community job fairs and recruitment events.
- Assist with special projects and other Human Resources activities as assigned by the Director of Human Resources, Chief Human Resources Officer, or designee.
- Perform other duties as assigned.