Office Administrator

Job Description Position Title: Office Administrator Position Reports To: Area Operations Manager Position Summary The Office Administrator supports the area project teams and job sites and is responsible for the administrative functions to ensure successful operation in the area. The Office Administrator is responsible for maintaining administrative procedures and inventory control. Essential Functions Job set up which includes, assists with billing for T&M, lump sum and direct rentals and conducts billing adjustments. Responsible for completing the tasks of timekeeping, billing, invoicing, and Purchase Orders. Submits findings to corporate A/R team on any outstanding accounts receivable and collections related to clients. Partners with HR to communicate policies to employees. Provides customer service by answering phone calls and greeting visitors. Maintains shipping, receiving and office and IT equipment for the office. Collects and reviews time, makes adjustments, and submits to payroll coordinator. Organizes and schedules meetings and appointments. Onboarding duties which include: Processes new/rehires through the onboarding process via HRIS system Schedules employees for all pre-employment screening and training requirement and ensure employee is compliant for jobsite prior to start date Completes I-9 verification process. Partners with internal departments such as I.T. on all office equipment. Assists in maintaining employee data in the HRIS system by submitting job changes, transfers, leaves of absences and terminations. Other duties as assigned. Education & Experience Associate degree in business administration, communications, or a related field preferred. 5 years of work experience in an administrative/office role. Knowledge Skills & Abilities Proficient with Microsoft Office (Excel, Word, PowerPoint, SharePoint). Excellent interpersonal skills and the proven ability to work well with all levels of management and staff. Exceptional attention to detail. High level of integrity and confidentiality. Strong organizational and time management skills, ability to prioritize tasks to meet deadlines. Working Conditions/Physical Demands Remaining in a stationary position, often standing, or sitting for prolonged periods. Light work that includes moving objects up to 20 pounds. No adverse environmental conditions expected. For over thirty years, Apache Industrial Services has met the needs of the petrochemical, industrial and energy sectors by providing superior quality, service and long-term value to our customers. Through our commitment to excellence in our work, a purposeful culture of safety, and the dedication and leadership of our expert craftsmen, Apache is a company that is doing it right. With strategic office locations throughout the US and Canada, we are able to provide efficient and reliable services to our wide variety of customers. At the core of Apache is a belief system that we refer to as #ApachePride. This belief permeates everything we do and from the CEO to the new hire employee that started yesterday; We all understand that the success of our business relies heavily on our hard-working men and women in the field. Equal Opportunity: Apache Industrial Services is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Recruiting Scams: Please be aware of fraudulent recruiting scams that do not originate from Apache Industrial Services. We will never ask you to pay for employment. Please make sure to use this career page to apply for open positions.