Facilities Director

WHITE MOUNTAIN APACHE BEHAVIORAL HEALTH SERVICES, INC.

JOB DESCRIPTION

POSITION: FACILITIES DIRECTOR

CLASSIFICATION CODE: EXEMPT FULL TIME

DEPARTMENT: FACILITIES

REPORTS TO: CHIEF EXECUTIVE OFFICER

STATEMENT OF JOB: The Facilities Director is responsible for ABHS Fleet Management, while overseeing the ABHS Facilities Maintenance Team & Security Team to maintain an orderly, safe, and efficient operation. This includes directing the cleaning and sanitizing of all ABHS buildings/facilities.  The Facilities Director manages the Facilities Departmental budget, oversees the stocking and replenishment of supplies, and provides the tools and equipment required to perform required maintenance.  In addition, the Facilities Director reports to the ABHS CEO, providing pertinent updates on the condition of all ABHS building/facilities.  Duties will include suggesting improvements to process and safety procedures.  This position also provides administrative program supervision to the Living With Purpose (LWP) Work Program.

DUTIES AND RESPONSIBILITIES:

1. Familiar with a variety of concepts, practices, and procedures within this field.
2. Relies on extensive experience and judgment to plan and accomplish goals.
3. Performs a variety of tasks plus leads and directs the work of others.
4. Must have a wide degree of creativity and latitude for the position.
5. Supervises a range of staff of facility maintenance workers who perform maintenance services and repairs in the areas of Fleet Management, Security, Janitorial, Maintenance, etc.
6. Conduct contract negotiations, prepare and issue Purchase Orders and/or Contracts for equipment, materials, and third-party services, prepare and issue all relevant procurement reports on a regular basis throughout the project lifecycle.
7. Ensures the maintenance procedures and technologies are consistent with production and cost goals and utilization human and material resources are both effective and efficient.
8. Actively promotes safety awareness amongst company and contract personnel, and support and participate in safety initiatives.
9. Direct and supervise outside contractors or vendors in connection with ABHS projects and plans.
10. Assure the procurement of labor, materials, purchase services, utilities and contracts necessary to operate, maintain and repair the buildings, grounds, and systems.
11. Provides custodial, maintenance, and security assistance to all departments within the agency.
12. Develop plans of operation showing both structure and people needs directed toward fulfilling the objectives of ABHS.
13. Maintain inventory of maintenance supplies and prepare purchase orders when supplies are needed.
14. Maintain all company vehicles (Fleet Management), including developing a schedule for cleaning vehicles and performing regular inspections.
15. Provides maintenance as needed on vehicles, setting appropriate appointments, and keeping records of all scheduled maintenance required and completed.
16. Demonstrate ability to work productively and harmoniously with supervisor and coworkers.
17. Effective utilization of work time to ensure all assignments are completed in a thorough and timely manner.
18. Updates upper-level management and other as needed.
19. Participation in all required ABHS training.
20. Abide by all applicable policies, procedures, and program standards of ABHS, White Mountain Apache Tribe, Indian Health Services, Arizona Health Care Cost Containment System (AHCCCS) and other pertinent regulatory authorities.
21. Provide a positive role model to clients and staff through leadership, self-discipline, and genuine care for the treatment and recovery of clients. All clients and staff members must be treated with dignity and respect.  
22. Participation in all required ABHS training.
23. Reports/attends work in timely manner. Must be reliable and communicate directly with supervisor in all matters of attendance.
24. Performs other tasks as assigned by the Chief Executive Officer.

MINIMUM QUALIFICATIONS:

1. Minimum education of an AA Degree, Bachelors or high education or equivalent work experience in all phases of facilities maintenance.
2. Maintenance/Janitorial/Security/Fleet Management experience or any combination of experience or training related to the job description that will indicate skills and knowledge in the field.
3. Ability of lift heavy objects, move furniture, and other physically taxing duties as assigned.
4. Knowledge of vehicle maintenance practices.
5. Ability to read maps and navigate in urban and rural settings.
6. Demonstrate familiarity with JCAHO, OSHA, DPH, DPA, NFPA, State Building Codes, mechanical and electrical equipment, safety procedures, and infection control guidelines for work in a health care facility.
7. Leadership experience with a focus on quality, efficiency, and customer service.
8. Successful track record in managing both multiple operations projects and capital projects preferred.
9. High level of computer literacy required, including but not limited to MS Office Proficiency, AutoCAD/CAFM; computer maintenance systems experience preferred.
10. Ability to use existing systems and develop/apply new maintenance techniques and methods, including computer driven instrumentation and productive/preventive method-either by use of in-house expertise or by effective control of off-site specialist.
11. Excellent written and oral communication skills, as well as professional meeting facilitation skills. 
12. Strong interpersonal skills with an ability to work effectively with a wide range of people, teams, managers, supervisors, and vendors.
13. Demonstrate critical thinking, problem-solving and organizational and time management skills with ability to work independently, with flexibility within prescribed deadlines.
14. Must have a valid driver’s license and reliable transportation.
15. Ability to pass all pre-employment testing, including, but not limited to, fingerprint clearance and background check.

 Preferred:

1. At least 3 years’ experience working with Native Americans.

**NOTE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25, U.S. Code, Section 472 and 473).

ESSENTIAL FUNCTIONS

The physical characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Constant: standing. Frequent: repetitive use of hand, walking, standing, bending neck and waist, squatting, climbing, kneeling, twisting neck and waist, simple grasping of left and right hand, power grasping right and left hand, fine manipulation right and left hand, pushing and pulling right and left hand, reaching above shoulder level, reaching below shoulder level, lifting objects weighing up to 75 pounds from below the waist to a height of 3 feet. 

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.  The employment is considered “at will” and agree that my employment can be terminated with or without cause and with or without notice at any time at the option of either me or the company.