What are the responsibilities and job description for the Procurement and Inventory Manager position at AP MAX INC?
Company Overview
Southend Pharmacy is a modern 503A compounding pharmacy built on clinical precision, operational clarity, and a human-first approach. Licensed in 35 states and focused on longevity-aligned therapeutics, we support providers and their patients with precision in compounding and transparent processes. Southend Pharmacy operates at the intersection of innovation, ambition, and clinical excellence—blending precision, clarity, and compassionate support to help providers deliver patient-centered, clinically guided care across every step of the treatment journey.
Job Summary
The Procurement and Inventory Manager will be responsible for but not limited to managing procurement, inventory, and logistics for our compounding pharmacy. This role ensures timely availability of raw materials, ingredients, and supplies while maintaining regulatory compliance. The ideal candidate will have experience in pharmaceutical supply chains, inventory control, and vendor management, ensuring seamless operations in sterile and non-sterile compounding environments.
Key Responsibilities
Strategically source and procure all pharmaceutical ingredients, excipients, packaging, and sterile compounding materials from approved vendors.
Cultivate and maintain strong supplier relationships, ensuring consistent quality, cost-effectiveness, and timely deliveries.
Negotiate favorable pricing and contracts, strictly adhering to industry regulations, including USP <795>, <797>, and <800> guidelines.
Proactively monitor and manage inventory levels of Active Pharmaceutical Ingredients (APIs), bases, and other compounding supplies to prevent shortages or overstocking.
Develop and implement demand forecasting models based on prescription trends, patient needs, and evolving regulatory requirements.
Ensure proper storage and handling of all temperature-sensitive and hazardous materials in compliance with safety standards.
Guarantee full compliance of all procurement and inventory management activities with FDA, DEA, state pharmacy board, and USP guidelines.
Maintain meticulous records for audit readiness, including lot tracking, Material Safety Data Sheet (MSDS) documentation, and chain of custody for controlled substances.
Collaborate closely with the Quality Assurance team to verify all raw materials meet stringent compounding standards.
Oversee and optimize inbound and outbound shipments, coordinating efficiently with couriers and distributors.
Ensure strict adherence to cold-chain logistics for all temperature-sensitive pharmaceuticals.
Identify and troubleshoot supply chain disruptions, developing and implementing robust contingency plans to minimize delays.
Analyze supply chain inefficiencies and lead process improvement initiatives to reduce costs and waste.
Leverage supply chain software and ERP systems to enhance inventory tracking and overall operational efficiency.
Align inventory levels directly with production needs through close collaboration with compounding pharmacists and technicians.
Responsible for performing other duties as assigned and required to support departmental and organizational goals.
Qualifications
Required
Certificate or bachelor's degree in supply chain management, Pharmacy, Business, or a related field.
At least 2 years of experience in pharmaceutical, compounding pharmacy, or healthcare supply chain management.
Proficiency in pharmacy inventory management systems (e.g., PioneerRx, QS/1, or similar).
Strong knowledge of USP compounding guidelines (including <795>, <797>, and <800>) and general regulatory compliance.
Excellent analytical, problem-solving, and negotiation skills.
Ability to multitask and work efficiently in a fast-paced, highly regulated environment.
Certified Supply Chain Professional (CSCP) or Pharmacy Technician Certification (CPhT).
Knowledge of DEA reporting and controlled substance management.
Physical Requirements
Ability to sit for extended periods of time at a desk and working on a computer
Ability to communicate effectively in person, over the phone, or via virtual meeting
Ability to maintain focus in a typical office environment with moderate noise levels
Ability to perform repetitive motions with hands and arms, such as typing.
What We Offer
Full benefits package including medical, vision, dental, 401(k) with company match, PTO, Flex days, holidays, and more!
Southend Pharmacy does not provide employment visa sponsorship now or in the future. Applicants must be legally authorized to work in the United States without the need for current or future sponsorship.
Equal Opportunity Employer Statement
Southend Pharmacy is proud to be an Equal Opportunity Employer where we are committed to fostering a diverse and inclusive workplace. We are committed to cultivating a culture where all team members feel valued & respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other characteristics protected by applicable law.
If you have any questions or require immediate assistance or accommodations during the application or interview process, please contact us at recruiting@alliahealth.co.