What are the responsibilities and job description for the Director of Parish Operations (EX) position at AOB?
Essential Functions
Accountability
Reporting directly to the Pastor, the DPO serves as a strategic partner in advancing the parish’s mission and ensuring operational excellence, sound stewardship of resources, and compliance with Archdiocesan policies.
The DPO supervises parish administrative staff and serves as staff liaison to the Pastoral Council, Finance Council, Facilities Committee, and Board of Parish Corporators.
Leadership & Administration
- Provide day-to-day leadership and supervision of administrative staff, including the Administrative Assistant, Accountant/Bookkeeper, IT Coordinator, Facilities Supervisor, Custodian, and others as assigned.
- Foster a collaborative, mission-driven work environment aligned with Catholic values.
- Attend and support meetings of the Pastoral Council, Finance Council, Facilities Committee, and Board of Corporators.
- Coordinate with Archdiocesan Central Services (Finance, HR, IT, Facilities).
- Oversee preparation of required reports, including the Archdiocesan Annual Consolidated Report and Parish Annual Report.
- Meet regularly with the Pastor to review operational priorities and strategy.
Financial Management
- Lead the annual budgeting process in collaboration with the Pastor and Finance Council.
- Ensure accurate financial recordkeeping, internal controls, and compliance with Archdiocesan guidelines.
- Supervise offertory collection procedures and rental income tracking.
- Review financial records regularly with the Accountant/Bookkeeper.
- Prepare monthly, quarterly, and annual financial reports, as required.
- Administer the parish tuition assistance program.
Facilities & Property Management
- Oversee maintenance, repairs, and capital improvement projects across parish campuses.
- Solicit and evaluate contractor bids; manage vendor relationships and project execution.
- Develop preventive maintenance schedules in coordination with the Facilities Supervisor.
- Ensure compliance with safety regulations, fire codes, insurance requirements, and security standards.
- Conduct regular facility inspections to maintain safe and welcoming environments.
- Develop a 3–5-year facilities plan for the parish.
Hall & Facility Rentals (as applicable)
- Manage rental scheduling, agreements, and fee collection.
- Ensure rentals comply with Church teaching, Archdiocesan policies, and all legal and insurance requirements.
- Coordinate rental logistics with parish staff.
Human Resources
- Maintain and update parish personnel policies in collaboration with Archdiocesan HR.
- Oversee personnel file documentation and compliance requirements.
- Assist the Pastor with hiring, onboarding, supervision, and performance management of parish staff and volunteers.
- Ensure compliance with Archdiocesan Child and Youth Protection policies.
- Conduct annual performance evaluations of supervised staff.
Technology & Communications
- Supervise the IT Coordinator in managing parish technology infrastructure.
- Ensure the functionality and security of computer systems, networks, and audiovisual equipment.
- Support and supervise livestreaming, website updates, and virtual communication platforms.
- Identify opportunities to improve technology systems and staff training.
Additional Duties
Perform other duties as reasonably assigned by the Pastor and consistent with the role of Director of Parish Operations.
Position Qualifications
- Bachelor’s degree in business, finance, accounting, or a related field (or equivalent experience).
- Minimum of 5 years of experience in business or operations management; nonprofit or faith-based experience preferred.
- Demonstrated experience in financial oversight, budgeting, and facilities management.
- Proven leadership and team management skills.
- Proficiency in Microsoft Office Suite and familiarity with organizational technology systems.
- Strong organizational, communication, and interpersonal skills.
- Ability to interpret and implement Archdiocesan policies and procedures.
- Ability to maintain confidentiality and exercise sound judgment.
- Experience in ministry with African American Catholics will be considered favorably.
- Availability for occasional evening meetings.
Professional & Spiritual Expectations
- Support and advance the mission of the parish and the Catholic Church.
- Participate in ongoing professional development.
- Demonstrate integrity, collaboration, and a commitment to service.
Working Conditions
- Office-based, with regular inspections of multi-building parish campuses at St. Bernardine and St. Peter Claver.
- Occasional evening or weekend meetings and parish events.
- Ability to lift up to 25 pounds and navigate parish facilities.
Pay Range: $50,000 – 75,000, Annualized
Benefits:
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/
Salary : $50,000 - $75,000