What are the responsibilities and job description for the Office Administrator - Santa Fe, NM position at Anywhere Real Estate Inc.?
Job Description
The Office Administrator leads the office in manager’s absence, assuring the needs of sales associates and the Brokerage Manager are met, while maintaining a reliable, personable, team-oriented and professional disposition. Also manages the daily office operations including but not limited to processing sale and rental commissions, maintaining all agent and property files, handling license and agent membership renewals. Works closely with corporate staff, local staff, vendors, and accounting staff and programs. Maintains the highest level of confidentiality and trust with secure information
About Us
Sotheby's International Realty® is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.
Anywhere Real Estate Inc. (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate , Century 21® , Coldwell Banker® , Coldwell Banker Commercial® , Corcoran® , ERA® , and Sotheby's International Realty® , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.
At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report .
We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:
The Office Administrator leads the office in manager’s absence, assuring the needs of sales associates and the Brokerage Manager are met, while maintaining a reliable, personable, team-oriented and professional disposition. Also manages the daily office operations including but not limited to processing sale and rental commissions, maintaining all agent and property files, handling license and agent membership renewals. Works closely with corporate staff, local staff, vendors, and accounting staff and programs. Maintains the highest level of confidentiality and trust with secure information
- Helping to plan, organize and facilitate networking events, community, office events and parties for clients and teams, boosting morale, teamwork and production
- Oversee and supervise one other staff person; ensuring that the Grant Avenue Office has coverage at all times
- Manage office operations on a day to day basis, assuring adequate coverage in all areas and ensuring that any and all facilities issues are promptly addressed
- Help manage the flow of new listings to our Listings staff
- Review and audit sales files
- Work with sales professionals to improve performance
- Back up Referral Coordinator in our Referral LLC
- Maintain sales associate licensing and process required paperwork for 326 Grant Avenue office
- Oversee ongoing maintenance/replacement/ installation of computer and phone systems and equipment as needed and requested for 326 Grant Avenue
- Provide transactional support for real estate agents and brokers
- Responsible for complying with proper internal controls as necessary to conduct job.
- Real Estate background preferred
- Comfortable working on computer and computer applications with advanced level proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook. Knowledge of MS Publisher would be beneficial.
- Creative problem-solving skills.
- Strong customer service skills with excellent communication skills, both verbal and written.
- Ability to interact successfully with both internal and external customers at all levels.
- Ability to multitask, prioritize and be flexible with changing business needs in a team environment.
About Us
Sotheby's International Realty® is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.
Anywhere Real Estate Inc. (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate , Century 21® , Coldwell Banker® , Coldwell Banker Commercial® , Corcoran® , ERA® , and Sotheby's International Realty® , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.
At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report .
We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:
- Great Place to Work
- Forbes World's Best Employers
- Newsweek World's Most Trustworthy Companies
- Ethisphere World's Most Ethical Companies