What are the responsibilities and job description for the Administrative Assistant - Santa Fe, NM position at Anywhere Real Estate Inc.?
- Assist sales associates with various inquiries; act as a liaison between sales associates and staff/company
- Enter and maintain all pending and closed escrow/sales reports in the company’s database – plus checking all main office files for correct paperwork and signatures when placed under contract
- Provide support to Brokerage Manager including providing reports, files and escrows
- Process commission checks through real estate commission tracking system
- Maintain sales associate licensing and process required paperwork
- Helps with A/R entry for monthly fees
- Process all other payables (T&E, vendor billing, non-marketing billing)
- Maintain all office records and files (transaction files, sales associate files, etc.)
- Guide, assist and act as a point-of-contact for office staff
- Manage and maintain office equipment, supplies and forms; coordinate installation and repairs
- Process new hires and new sales associates and conduct orientations, including overview of office operations and coordination of workspace setup
- Other duties as assigned by management to assist in the operation of the office/department
- Enter all new listings & status changes for the Main Office into MLS system, Trident and Atlas
- Back up staff positions when time off is taken
- Prepare statistics for office meetings and/or listing presentations
Job Requirements:
- Bachelor’s Degree in business, office administration or equivalent years of experience.
- Three or more years’ experience in a customer centric business environment with administrative responsibility for office operations.
- Real Estate background preferred
- Comfortable working on computer and computer applications with advanced level proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook. Knowledge of MS Publisher would be beneficial.
- Proficient and skilled in social media applications including Facebook, LinkedIn, Twitter, company web pages, MLS
- Creative problem-solving skills.
- Strong customer service skills with excellent communication skills, both verbal and written.
- Ability to interact successfully with both internal and external customers at all levels.
- Ability to multitask, prioritize and be flexible with changing business needs in a team environment.
- Enter and maintain all pending and closed escrow/sales reports in the company’s database – plus checking all main office files for correct paperwork and signatures when placed under contract
- Provide support to Brokerage Manager including providing reports, files and escrows
- Process commission checks through real estate commission tracking system
- Maintain sales associate licensing and process required paperwork
- Helps with A/R entry for monthly fees
- Process all other payables (T&E, vendor billing, non-marketing billing)
- Maintain all office records and files (transaction files, sales associate files, etc.)
- Guide, assist and act as a point-of-contact for office staff
- Manage and maintain office equipment, supplies and forms; coordinate installation and repairs
- Process new hires and new sales associates and conduct orientations, including overview of office operations and coordination of workspace setup
- Other duties as assigned by management to assist in the operation of the office/department
- Enter all new listings & status changes for the Main Office into MLS system, Trident and Atlas
- Back up staff positions when time off is taken
- Prepare statistics for office meetings and/or listing presentations
Job Requirements:
- Bachelor’s Degree in business, office administration or equivalent years of experience.
- Three or more years’ experience in a customer centric business environment with administrative responsibility for office operations.
- Real Estate background preferred
- Comfortable working on computer and computer applications with advanced level proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook. Knowledge of MS Publisher would be beneficial.
- Proficient and skilled in social media applications including Facebook, LinkedIn, Twitter, company web pages, MLS
- Creative problem-solving skills.
- Strong customer service skills with excellent communication skills, both verbal and written.
- Ability to interact successfully with both internal and external customers at all levels.
- Ability to multitask, prioritize and be flexible with changing business needs in a team environment.