What are the responsibilities and job description for the Office Administrator position at Antonescu & Company?
Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly, efficiently, and professionally. Your energetic approach and exceptional organizational skills will help foster a productive work environment, support team members, and manage essential administrative functions. This position offers an exciting opportunity to be at the heart of our firm, coordinating various tasks from scheduling to client management.
Responsibilities
- Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professional phone etiquette.
- Oversee calendar management and schedule appointments for staff and leadership, ensuring optimal time utilization.
- Maintain accurate bookkeeping records using QuickBooks or similar accounting software.
- Oversee office supplies inventory, filing systems, and document management to ensure organized recordkeeping.
- Perform clerical duties such as data entry, preparing reports, managing correspondence, and ensuring compliance with office policies.
- Ensure efficient office workflow by supervising administrative procedures and implementing process improvements where needed.
Requirements
- Proven experience in office administration or related roles with strong clerical and organizational skills.
- Proficiency in QuickBooks for bookkeeping ; familiarity with budgeting processes and payroll is a plus .
- Excellent communication skills with a professional demeanor; strong phone etiquette is essential.
- Ability to manage schedules efficiently using calendar management tools; capable of handling multiple priorities simultaneously.
- Familiarity with multi-line phone systems, filing systems, and front desk operations required.
- Strong organizational skills with keen attention to detail; ability to adapt quickly in a fast-paced environment.
- Prior experience in office management or administrative roles within a accounting firm or attorney office. Join us as an Office Administrator and become a key contributor to our firm! Your proactive approach will help streamline operations, support our team’s success, and create a welcoming environment for everyone who walks through our doors. We’re committed to fostering growth—both professionally and personally
Pay: $15.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Education:
- Associate (Required)
Work Location: In person
Salary : $15 - $25