Personal Assistant

Anthurium is a boutique, female-owned and operated staffing agency specializing in staffing Personal Assistants. Operated by a team of former PA's, we offer a full service experience to both employees and clients by means of considerate placement, mentorship, and top-tier relationship management. With thoughtfulness and care, we develop meaningful relationships with our employees and clients to ensure that both are empowered, making Anthurium an exciting place to work!

Overview

A New York City-based philanthropist is seeking an experienced Personal Assistant with excellent communication and organizational skills, high attention to detail, strong computer skills, and the ability to problem solve and take initiative.

The Personal Assistant will wear many hats and be responsible for providing support around the philanthropist’s personal operations, including but not limited to scheduling and travel, household management, running errands, event planning, and personal records management. On occasion, the Personal Assistant may be asked to support other family members of the philanthropist in a similar capacity. The Personal Assistant will work directly with the philanthropist and be managed by the philanthropist's Chief of Staff.

This role requires an individual who can work flexibly with a commitment to accuracy and confidentiality. The position is based in New York City; the Personal Assistant will work out of the philanthropist’s home or office – depending on where he/she is most needed. The role is a full-time position, envisioned to be up to 40 hours a week, including a weekly Saturday or Sunday call which will include the philanthropist’s husband and focus on tasks which require his input. Beyond the weekly call, the role may involve occasional evening and weekend work.

Responsibilities

Scheduling and Travel

● Oversee philanthropist’s calendar, managing personal and work-related appointments in coordination with Chief of Staff

● Handle travel logistics, including flights, hotels, and car service

• Maintain travel to-do list for principal

○ Coordinate with travel company when utilized

● Book restaurants; conduct research as needed

Household Management

● Oversee cleaning services; help to organize and tidy spaces as needed ● Provide support for meal prep and light cooking

● Manage household vendors and service providers (contractors, gardeners, HVAC) in coordination with building management and property manager

● Restock household supplies

● Receive deliveries and manage packages

Shopping and Errands

● Do personal shopping, including groceries and other purchases for the home ● Conduct online research to determine product quality and fit, as needed

● Manage returns and exchanges

Event Planning and Guests

● Coordinate and/or support social gatherings, including coordinating vendors, invitations, event set-up and execution

● Coordinate and support guests stays, e.g., provide access and information on home

Personal Records Management

● Maintain household manual that includes important details on household operations and family members

● Support digital file organization, including photos and personal documents ● Coordinate with financial director on invoices

● Pay personal bills and household invoices as needed

Additional Responsibilities

● Coordinate pet care (one mid-sized dog), including vet appointments

● Track and coordinate autocare for two cars

Qualifications and Requirements

● Based in New York City with ability to travel to philanthropist’s home and office in Manhattan multiple times a week

● 5 years of experience as successful Personal Assistant

● High proficiency with MS Office, Google Workspace, and online research and purchasing

● Outstanding organizational and time management skills

● Ability to multitask and prioritize daily workload

● Excellent verbal and written communications skills

● Ability to learn new technologies and skills if required

● Have a driver’s license

● Discretion and confidentiality; trustworthiness with confidential information

Anthurium’s dedication to inclusion extends far beyond our mission of empowering assistants. At the very heart of our inception was the desire to create an atmosphere where people from all backgrounds are welcome, treated fairly, and celebrated for their varied perspectives and contributions. We carefully vet our clients and employees to ensure we can maintain a safe and uplifting environment where everyone can be their authentic self. If you share these values, we encourage you to apply!

Job Type: Full-time

Pay: $45.00 - $50.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• What makes you interested in a Personal Assistant Role?
• How long is your commute to the Midtown and Upper West Side?

Work Location: In person

Salary : $45 - $50