Payroll Coordinator

The Payroll Coordinator is responsible for the accurate and timely processing and administration of payroll for all Answers in Genesis (AiG) locations. This position manages assigned payroll responsibilities, including time and attendance, payroll calculations, adjustments, audits, reconciliations, reporting, and compliance activities.

The ideal candidate is proactive, analytical, and solution-oriented, with the ability to independently manage responsibilities and take ownership of their work. This individual looks for ways to improve processes, increase efficiency, leverage technology, and automate tasks when possible. Strong problem-solving skills, attention to detail, and the ability to anticipate and address issues are essential.

Working under the direction of the Total Rewards Assistant Manager, this position serves as a resource to employees and leadership on payroll-related matters while contributing to efficient and effective Total Rewards operations.

This position will allow one to impact others through a service mindset centered on making an eternal difference. This position should display our Core Values of SERVE (Serve, Equip, Relate, Value, Engage) when interfacing with both internal and external customers to ensure that the message and mission of Answers in Genesis is portrayed in an effective and God-honoring fashion. This position provides opportunities for spiritual, personal, and professional development.

Responsibilities

• Promote the mission and standards of Answers in Genesis.
• Create a SERVE culture environment in all work done.
• Approach all tasks with a second mile mindset.
• Prioritize personal integrity in all interactions and assignments.
• Payroll Administration & Processing
  • Process bi-weekly payroll for all AiG locations, ensuring accuracy and adherence to established deadlines.
  • Prepare and review time and attendance, payroll changes, employee transactions, and supporting documentation.
  • Perform payroll calculations, adjustments, manual entries, audits, and reconciliations.
  • Maintain accurate payroll records and respond to employee and leadership inquiries.
  • Develop working knowledge of multi-state and multi-entity payroll requirements.
• Process Improvement & Operational Efficiency
  • Take ownership of assigned payroll processes and independently manage responsibilities with minimal day-to-day direction.
  • Continuously evaluate existing payroll procedures and identify opportunities to improve accuracy, efficiency, consistency, and internal controls.
  • Proactively identify opportunities to automate manual processes, reduce repetitive work, and better utilize available technology and reporting tools.
  • Research issues, analyze data, and recommend practical solutions.
  • Think creatively and challenge existing processes when appropriate, bringing forward ideas and recommendations that support continuous improvement.
  • Develop, document, and maintain standardized payroll procedures and process documentation.
  • Proactively collaborate with HR, supervisors, managers, and other departments to identify potential issues and resolve them before they become larger concerns.
• Payroll Compliance & Reporting
  • Assist with payroll tax administration, reporting, filings, and regulatory requirements.
  • Administer garnishments and other legally required payroll deductions.
  • Maintain payroll records in accordance with applicable federal, state, and local regulations.
  • Support internal and external audits, including financial and workers' compensation audits.
  • Stay informed of payroll regulatory changes and assist with implementing necessary updates.
• Systems, Benefits & Cross-Functional Support
  • Maintain working knowledge of AiG benefit and retirement plans and their payroll implications, including deductions and contributions.
  • Collaborate with HR, supervisors, and managers to resolve payroll-related issues.
  • Assist with payroll procedures, policy updates, and applicable Staff Handbook revisions.
  • Perform other related duties as assigned.
• Qualifications & Competencies
  • Demonstrates initiative, accountability, and the ability to work independently with minimal day-to-day direction.
  • Strong analytical, critical-thinking, and problem-solving skills, with the ability to research issues and make sound recommendations.
  • Looks for opportunities to improve processes, utilize technology, and increase efficiency.
  • Strong attention to detail, organization, and commitment to accuracy.
  • Ability to prioritize responsibilities, manage competing demands, and consistently meet deadlines.
  • Effective written and verbal communication and interpersonal skills.
  • Demonstrates sound judgment and maturity when handling confidential information.
  • Proficient in Microsoft Office, particularly Excel, and comfortable learning HRIS, payroll, and timekeeping systems.
• And all other duties and responsibilities assigned by management.

Requirements

• Must agree with and be able to sign our Statement of Faith.
• Maintains a personal relationship with Jesus Christ.
• Regularly attends a local Bible-believing church.

Education & Experience

• Associate degrees in Business, Human Resources, Accounting, or a related field required.
• One to three years of payroll, accounting, finance, or HR-related experience preferred.
• Payroll processing and payroll system experience preferred.
• Familiarity with federal and state wage and hour laws, payroll taxes, garnishments, overtime, and final pay requirements.
• Multi-state payroll, reporting, and data analysis experience is a plus.

Items Needed for Possible Employment

• Completion of on-line application, https://answersingenesis.org   
• Salary Requirements 
• Salvation Testimony  
• Creation Belief Statement 
• Confirmation of your agreement with the AiG Statement of Faith (AiG Statement of Faith can be found on the website).  https://answersingenesis.org/about/faith/
• Completion of a Background Check and Pre-Employment Drug Screen