What are the responsibilities and job description for the Administrative Assistant (Land) position at Anschutz Exploration Corporation?
Role: Responsible for a variety of Land Department administrative tasks including file management, processing check requests, certified mailing management, invoice coding, notarizing documents, exhibit preparation, and general office support duties.
Responsibilities:
File Management:
- Maintain an organized and easily accessible file system.
Check Requests:
- Submit and handle check requests.
- Track and send check requests as needed
Invoice and AFE Coding:
- Code invoices and Authorization for Expenditure (AFE) documents accurately.
Document Notarization and Recording:
- Notarize and record documents as required.
Mail Handling:
- Receive and distribute incoming mail.
- Prepare outgoing mail for elections, CAs, offers, deal documents, etc., as directed.
Certified Mailing Management:
- Prepare certified mailings from notice lists provided by landmen/regulatory analysts.
- Send out certified mailings and manage the associated envelopes.
General Administrative Support:
- Assist with filing, scanning, and printing tasks.
- Organizing events, lunch orders, donation/sponsorship communications.
- Provide support and help as needed.
Education & Experience:
- High School Diploma
Skills:
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Outlook, Word, and Excel.
- Ability to manage multiple tasks and meet deadlines.
- Professional written and verbal communication skills.
- Ability to handle confidential information.
- Notary public certification preferred