Administrative Assistant to the Head of Middle School

Annunciation Orthodox School (AOS) seeks a proactive, detail-oriented, and flexible person to be the Administrative Assistant to the Head of Middle School. The Administrative Assistant must be proficient in Google Suite and the use of technology in general. The ideal candidate will promote and execute the Middle School’s goals with collaborative spirit, dynamic energy, and a commitment to excellence. The AOS Middle School houses a positive and people-oriented team that provides warm and inviting experiences for students, families, and all AOS employees. This is the perfect role for a person who loves to plan ahead, help others, and jump headfirst into a variety of tasks to support a team.

Annunciation Orthodox School, as part of its mission, celebrates the diverse characteristics and individual qualities of those that comprise our community. In alignment with our mission, we actively seek to hire candidates of all faiths, races, ethnicities, and backgrounds.

Reports to: Head of Middle School

Status: Salaried/Exempt

Start Date: Flexible/no later than July 6, 2026

Work Schedule: This is a year-round position, Monday - Friday, 7:30 am to 4:00 pm. The Administrative Assistant is also expected to work some evenings and weekends during the course of the calendar year.

Responsibilities:

• Partner with the Head of Middle School in all aspects of daily operations
• Manage the Head of Middle School’s workflow and calendar; protecting their time for strategic leadership and ensuring they are prepared for all daily engagements
• Anticipate and identify logistical bottlenecks and implement real-time solutions for calendar shifts, event needs, and faculty coverage
• Coordinate faculty coverage for planned and unplanned absences; ensuring the school day starts seamlessly even when the unexpected happens; this involves communication with faculty and our substitute staffing agency
• Organize and assist in orchestrating Middle School events and field trips through coordination with others
• Own the 8th grade high school application pipeline, ensuring all student data and materials are meticulously tracked and submitted to high schools on time
• Manage and implement systems of administrative support for faculty, including ordering supplies
• Coordinate the hiring process for middle school faculty candidates
• Provide daily lunch coverage for the front desk receptionist as well as general coverage when needed
• Assist with daily carpool management
• Serve as an enthusiastic, motivated, and kind-hearted advocate for the school’s mission in all communications and interactions across all constituents
• Other duties as assigned by the Head of Middle School

Qualifications:

• Bachelor’s Degree
• Strong organizational skills, flexibility, and attention to detail
• Experience managing data using Google Suite, Microsoft, and other database systems
• Passion for learning, implementing, and maintaining systems
• Excellent oral and written communication skills
• Proven problem-solving and planning skills
• Ability to work well independently and in collaboration with team members
• Ability to maintain confidentiality regarding sensitive information

Please provide the following information to this email address: resume@aoshouston.org

• Cover letter
• Resume
• Contact information for at least three references