Specialist: Staffing

Position SummaryTitle Code

Specialist: Staffing

Job Summary

Performs professional-level Human Resources work with a focus on non-certificated positions. Responsible for managing key processes related to recruitment and staffing, supporting AACPS's strategic goals by ensuring equitable and efficient HR practices. The role serves as a resource to employees and managers, providing guidance on policies, procedures, and employment regulations. Core duties include reviewing applications, preparing salary offers, supporting recruitment efforts, and coordinating other staffing functions for non-certificated personnel. Annual leave may be limited during specified operational timeframes.

Additional Work Days/Hours

Based on the assignment, the following additional work days and/or hours may be required as needed:

• Ability to work flexible schedules
• Evenings/Nights
• Extended hours
• Outside of normal business hours
• Peak season
• Summer hours
• Weekends
  
  

Essential Duties/Responsibilities

• Evaluates employment applications to confirm eligibility based on minimum qualifications and specific position requirements. Ensures timely receipt and verification of required documentation, including candidate references.
• Establishes salary offers in alignment with AACPS policies, compensation guidelines, and negotiated agreements. Reviews and audits salary offers prepared by other staff to ensure accuracy and equity.
• Extends job offers to selected candidates. Compiles and inputs accurate data necessary to complete the hiring process, including offer letters, staff notifications, and HRIS update information for hires, position changes, salary updates, and other employee records changes.
• Manages the Unit IV salary increase process, confirming eligibility, issuing notifications, and submitting documentation for HRIS updates in accordance with negotiated agreements.
• Monitors and tracks employees identified as excessed. Follows established procedures to ensure appropriate placement in accordance with AACPS policies and negotiated agreements.
• Represents AACPS at job fairs and recruitment events to promote employment opportunities. Occasionally travels to schools and recruitment sites to support talent acquisition initiatives.
• Provides instruction and support to candidates throughout the application, offer, and onboarding process.
• Serves as a resource to employees and managers regarding application, hiring, placement, compensation, and other staffing procedures. Provides guidance on relevant policies, negotiated agreements, laws, standards, and procedural requirements.
• Ensures all actions and decisions comply with organizational policies, negotiated agreements, and applicable employment laws. Maintain thorough documentation to support compliance and audit readiness.
• Performs other related duties as assigned within the same classification or lower.
  
  

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelor's Degree in Business Administration, Human Resources or related field of education from a regionally accredited college or university required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
  
  

Experience

• Four (4) years successful experience in human resources, preferably with professional recruiting experience required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
  
  

Knowledge, Skills, Abilities And Other Characteristics

• Knowledge of and experience in effective human resources practices.
• Knowledge of proper and effective interviewing techniques and the ability to assess the qualifications and suitability of applicants to meet staffing needs.
• Knowledge of and experience with automated Human Resources Information Systems and electronic applicant tracking system.
• Knowledge of federal and/or state legislation/regulations as pertains to areas of responsibility.
• Excellent project management skills and ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills as demonstrated by previous work experience. Results-oriented and ability to make data-driven decisions.
• Excellent Human Relations Skills.
• Engaging and highly driven with an action orientation and a positive, can-do personal approach
• Demonstrated ability to multi-task and function in an environment with changing priorities.
• Excellent customer service focus through personal interactions.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, Access, PowerPoint and/or Crystal preferred).
  
  

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• Hold or be eligible for Professional in Human Resources (PHR) issued by HR Certification Institute (HRCI) preferred; or
• Hold or be eligible for SHRM Certified Professional (SHRM-CP) issued by Society for Human Resource Management (SHRM) preferred.
• Hold or be eligible for Driver's License (DL) Class C Non-Commercial issued by Maryland or State of Legal Residence (MVA/DMV) required; and
• Daily access to reliable transportation.
  
  

Driving Requirements

• Driving is required to conduct bona fide Board business that is within the scope of employment in this position.
• Personal Vehicle
  
  

LEADERSHIP ROLE

• N/A
  
  

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 of the time
• Walking: under 1/3 of the time
• Sitting: over 2/3 of the time
• Keyboarding: over 2/3 of the time
• Talking: over 2/3 of the time
• Hearing: over 2/3 of the time
• Driving: under 1/3 of the time
• As required by the duties and responsibilities of the position.
  
  

Vision

The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements
  
  

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 of the time
  
  

Noise Level

• Moderate:
  
  

Weight & Force

Lifting and carrying requirements

• Up to 10 pounds: under 1/3 of the time
  
  

Travel Requirements

• 10% day/night travel out of state to represent the school system at colleges and universities and career fairs, which may include evenings and weekends, on occasion.
  
  

JOB INFORMATION

Approved Date: 11/1/2025 Established Date: 11/1/2011 Title Code: B05490 Title: SPECIALIST: STAFFING Alternate Title: Specialist: Staffing Reports to Generic: Senior Manager Reports to Specific: MANAGER SENIOR: STAFFING

ORGANIZATION

Division: Human Resources Business Unit: Human Capital Management Department: Staffing Negotiated Agreement: N/A

HR JOB INFORMATION

Unit: V Days Worked: 260 FLSA Exemption Status: Exempt Grade: PG05 Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 5 – Professional Staff) Essential Job: Months Worked: 12 Hours Worked: 8 Job Family: Human Resources Sub-Function: Employment and Staffing

VR# 26161