Office Administrator and Marketing Assistant - Part-Time

Annapolis Property Services (APS) is seeking a Part-Time Office Administrator and Marketing Assistant. This flexible, part-time role supports general office operations, ensuring the APS office is organized and running smoothly. It can be structured as either an independent contractor or an hourly employee.

About Annapolis Property Services:

Annapolis Property Services is the leading residential property management specialist in the Annapolis area. A privately owned and operated company, APS manages over 650 properties and is dedicated to creating seamless experiences for both property owners and residents. The company's commitment to excellence is built on strong teamwork, exceptional service, and a culture valuing growth and innovation.

Our Culture:

At Annapolis Property Services, we foster a positive and collaborative work environment where:

• Initiative is encouraged: Team members are empowered to take ownership and drive results.
• Growth is prioritized: Opportunities for continuous learning and professional development are provided.
• Teamwork is essential: Supporting each other to achieve collective success is highly valued.
• Recognition is valued: Hard work and accomplishments are acknowledged and rewarded.
• Independent thinking is fostered: Creative problem-solving and innovative solutions are encouraged.
• Internal promotions are a priority: Promoting from within is a commitment whenever possible.

Key Responsibilities:

Mail Handling and Distribution:

• Receive and open all inbound mail daily.
• Sort, scan, and distribute mail to appropriate team members.
• Drop off all outbound mail to the post office (must be walked to PO)

Marketing Materials and Office Supply Management:

• Assemble and oversee sales materials and handbook folders for prospective owners.
• Monitor and restock essential office and restroom supplies.
• Replenish supplies proactively to avoid shortages.

Marketing Signage and Equipment Maintenance:

• Clean and manage “For Rent” and “Managed by” signs as needed to maintain a professional appearance.
• Assemble “Managed by” signs
• Sign placement and retrieval from properties.
• Manage electronic code box inventory and batteries.
• Perform a weekly inventory of emergency equipment stored at the office, including dehumidifiers, fans, window A/C units, and mini-fridges.

Key Management:

• Monitor APS property key inventory.
• Follow up with staff as needed to locate or replace any missing keys.

Miscellaneous Support and Administrative Responsibilities :

• Run occasional errands or perform general gofer tasks to support office operations and staff needs.
• Review assigned tasks weekly and complete work within the designated time.
• Maintain records of completed work and communicate status updates to the relevant APS team members.
• Coordinate with the APS team for any urgent needs or time-sensitive tasks.

Position Details:

• Hours: 8 to 15 hours per week, Monday through Friday, with flexible scheduling within business hours.
• Compensation: $25 per hour.
• Support: Administrative support and oversight provided by the APS Management Team.

Requirements:

• Strong organizational skills and attention to detail.
• Reliable transportation and the ability to deliver mail to the post office.
• Ability to work independently and efficiently.
• Proficiency in using smartphone apps and basic office equipment (printer/scanner).
• Must pass a background criminal check.
• Valid driver’s license in good standing.
• A company logo shirt is required and provided by APS.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 10 – 20 per week

Benefits:

• Flexible schedule

Location:

• Annapolis, MD 21403 (Preferred)

Ability to Commute:

• Annapolis, MD 21403 (Required)

Ability to Relocate:

• Annapolis, MD 21403: Relocate before starting work (Preferred)

Work Location: In person

Salary : $20 - $25