Director of Finance, Treasury and Grants

Position Title: Director of Finance, Treasury and grants

FTE: 1.0 (52 weeks, 40hrs/week)

Salary: $95,00-$122,000

Position Location: Earhart Building, 3700 Earhart Road, Ann Arbor, MI 48105

Reporting Relationship: CFO Qualifications:
The following is a list of qualifications for the position, any of which may be waived by the Board of Education in exercising its prerogative to determine qualifications.

General Description:
Supervise, train, monitor and complete all activities for budgeting, audits, cash receipts, grant accounting and required reporting in a timely, accurate and accountable manner. Suggest changes and realignments that will increase efficiencies and productivity within the office structure to the Chief Financial Officer and implement where appropriate.

Education and Experience:

• Bachelor’s Degree required; concentration in Business, Finance, Accounting or related field preferred.
• Master’s Degree with a concentration in Business, Finance, Accounting, Education or related field preferred.
• Certified Public Accountant preferred.
• Five years’ experience in public school district accounting, finance and/or grant administration.
• MSBO CFO or BOM certification or commitment and eligibility to attain within two years of hire.
• Demonstrated ability to manage department work flow with an emphasis on customer service and timeliness.
• Experience and proficiency in Excel and Microsoft Word.
• Experience with New World Systems preferred.

Skills and Essential Qualities:

• Organized, dependable, and able to handle confidential information with discretion.
• Strong analytical and mathematical aptitude.
• Effective writing, speaking and communication skills.

Essential Duties and Responsibilities:

• Develop the annual budget for the school district in coordination with the Director of Finance, Payroll and Benefit Administration, and Director of Finance, Procurement and Business Services, and in accordance with educational planning, Board and administrative goals and objectives, following all applicable State laws and provisional accounting standards.
• Responsible for budget administration; supports the CFO, Finance and Operations, for long range financial planning for the district.
• Monitor district expenditures to ensure compliance with approved budgets; supervise adherence by budget managers to the spending limits of individual schools and departments.
• Prepare monthly monitoring reports, which includes reporting to the Finance Committee and Board of Education.
• Ensure District procedures and internal controls align with Board policies and are appropriate for the safe guarding of assets.
• Communicate finance procedures with District staff and monitor proper implementation.
• Develop reports used for financial analysis and report deviations from established targets, budget objectives and recommend corrective action.
• Maintain chart of accounts in accordance with the Michigan Public School Accounting Manual (Bulletin 1022).
• Stay abreast of federal, state, local and district statutes, policies, regulations and procedures concerning grants.
• Participate in grant planning meetings.
• Coordinate the District's cash flow and ensures funds are available to satisfy cash disbursement obligations.
• Invests school district funds, including debt, capital projects, general fund, community services, food services and all other District funds according to the investment laws of the state and the cash flow needs of the District.
• Settle inter-fund transactions.
• Prepare monthly bank and investment reconciliations.
• Manage online banking interfaces and controls and integrates financial management software where possible.
• Maintain relations with banks to improve banking services, processes, fee structures and implement banking regulations.
• Establish petty cash funds within schools and departments; develops procedures and assists budget managers and office professionals of each petty cash fund.
• Plan, perform and evaluate audits of department and school cash handling and petty cash compliance with legal and District rules and regulations.
• Prepare wire transfer requests and instructions for semi-annual debt service payments.
• Records journal entries.
• Prepare and submit a variety of financial reports including, but not limited to: quarterly Medicaid financials, annual transportation expenditure report (SE-4094), annual special education actual cost report (SE-4096), annual indirect cost rate adjustments form (DS-4513), annual school bus inventory, annual Qualifying Statement, Annual Disclosure, and annual Financial Information Database (FID) submissions.
• Participate with county and state organizations in staying abreast of school finance reform and other district-related issues.
• Prepare and/or oversee the preparation of district financial reports. Ensure that report formats meet all State, local, and in-District reporting requirements.
• Appraise the District’s financial position and issue periodic reports on District’s financial stability and growth.
• Prepare and submit tax levy resolutions and documents for Board approval, including debt levy calculations.
• Ensure timely transfer of funds from taxing authorities to the district; monitor tax appeals and SEV adjustments.
• Reconcile property tax revenue and state aid.
• Responsible for coordination of all year-end accruals and accounting; arrange, prepare for, and facilitate annual independent financial and compliance audits of all accounts; coordinate submission of financial statements and reports to required parties including State of Michigan.
• Assist Food Service Department with document submissions for Desk Reviews, Administrative reviews, and other audits.
• Audit lead for year-end audit and preparation of financial statements.
• Assist CFO, as requested/needed.
• Provide financial management software training to various users.
• Assist with technology enhancements and updates to accounting software.
• Perform other duties as assigned.

A successful candidate for this position has demonstrated the ability to:

LANGUAGE SKILLS:
Read and interpret documents such as procedure manuals.
Write routine reports and correspondence.
Speak effectively before groups of people.
Communicate clearly and concisely, both orally and in writing.

MATHEMATICAL SKILLS:
Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
Apply concepts of basic algebra

REASONING ABILITY:
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:
Develop effective working relationships with co-workers and staff
Perform duties with awareness of all district requirements and Board of Education policies.
Operate standard office equipment.
Must be punctual, dependable and work with accuracy.
Maintain confidentiality of employee records.
Perform outstanding customer service.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, operate a computer and payroll stuffing machine, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds, such as payroll reports. Specific vision abilities required by this job include close vision and depth perception.


WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in this environment is usually quiet. Positions demands meeting deadlines with severe time constraints.


METHOD OF APPLICATION:
All applicants must complete the online application at a2schools.org >> District Links >> Job Postings