Development Coordinator

JOB SUMMARY: Are you passionate about pets? Pumped about helping those with paws? Are you looking for a creative way to channel your love of animals into concrete results and fun events for your community to enjoy? Then join our team at the Animal Welfare League of Alexandria, where we are united by our shared love of animals — and the people who care for them.

The Development Coordinator serves as a critical Development team member by coordinating specific development initiatives and events. They also provide detailed research to inform development strategy and decisions. Additionally, they play a coordinating role with our direct mail and digital mail program. They also execute our stewardship program and provide insights on how to improve and streamline the process. Lastly, they would be one of our CRM experts and would coordinate and track donor outreach, strategy and analysis.

ORGANIZATIONAL RELATIONSHIPS:

This position is supervised by: Director of Engagement

Requirements

ESSENTIAL FUNCTIONS OF THE JOB INCLUDE:

Development Campaign Coordination

To ensure the execution of growth of specific fundraising campaigns, events and initiatives, the Development Coordinator will:

• Work with members of the community to ensure they have the tools they need to launch and execute successful in-person and digital fundraising events and initiatives for the AWLA.
• Promote workplace giving programs and strengthen our partnership with workplace giving organizations like the CFC, United Way, America’s Charities, etc.
• Promote and coordinate outreach for AWLA fundraising campaigns and funds.
• Drive our recurring gift program so that we’re actively recruiting, stewarding and retaining donors.
• Provide input and strategic thinking on how to improve, grow, or more efficiently execute development campaigns, fund and programs.

Development Operations Support

In partnership with the Executive Director, Director of Engagement and/or other AWLA colleagues, the Development Coordinator will provide support to ensure we meet our development goals.

• Conduct foundation and donor research so that we are able to grow our donor pool and are able to cultivate, solicit and steward donors properly.
• Coordinate with outside vendors so that our direct mail and digital mail campaigns are executed in a timely manner.
• Coordinate and execute stewardship efforts in coordination with our Development Operation Specialist
• Coordinate and track donor outreach, engagement and help identify donors ready for engagement
• Assist with grant applications and grant reporting

Other Responsibilities:

To support the development department and activities, the Development Coordinator will:

• Provide support for fundraising and community events including assisting with event logistics, guest engagement, day-of event management and post-event evaluation and wrap-up. 
• Act as a donor liaison by: 
• Building relationships with donors, which may include in-person visits, phone calls, emails and written correspondence 
• Recruit and engage with donors at events 
• Become an expert in our CRM platform
• Prospect for new donors or sponsors 
• Support the Director of Development, Executive Director and additional AWLA colleagues with additional projects as requested 

POSITION SPECIFICATIONS:

REQUIRED: 

1. Bachelor’s Degree and at least two years’ experience in development, or a high school diploma and 5 years’ experience in development.
2. Strong communication skills, including writing, conversational and presentations
3. Ability to handle multiple tasks in a busy work environment, while keeping focused and organized
4. Strong customer service skills, ability to build relationships
5. Professional demeanor and appearance
6. Ability to exercise independent judgment and discretion 
7. Positive, can-do attitude; someone who sees opportunities instead of problems 
8. A self-starter who can work independently and collaboratively as a key member of a small, strong team 
9. Problem solver. Someone who is inquisitive, resourceful and brings a growth mindset
10. Ethical values, ability to handle sensitive information confidentially 
11. Proficiency in Microsoft Office Suite, specifically Word and Excel 
12. Compassion and concern for both animals and people 
13. Ability to pass a criminal and financial background investigation 

PREFERRED:

1. Donor database experience
2. Customer service experience 

WORKING CONDITIONS: 

1. Indoors in air-conditioned/heated office, outdoors at shelter or on-location for various activities
2. Equipment use: PC, laser printer, copy machine, fax machine, telephone and credit card machine 
3. Work Hours: 
4. Regular work hours are Monday to Friday, 8:30 a.m. to 5:00 p.m. 
5. Some evening and weekend hours may be required
6. Constant interaction with people, including staff and donors
7. Regular exposure to animals; offices often house dogs, cats or other animals

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job related duties required by their supervisor. This document does not create an employment contract implied or otherwise, other than an “at-will” relationship.

The starting salary cap for this position will be $41,600. 

The Animal Welfare League of Alexandria provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, pregnancy, childbirth or related medical conditions. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training.