Executive Administrative Assistant

About Anicira:

Anicira Veterinary Center is a leading nonprofit organization dedicated to improving the well-being of pets and the people who love them through providing accessible, high-quality veterinary care. Our compassionate and collaborative team drives meaningful impact across communities through a deep dedication to our mission.

Position Overview:

We are seeking a highly skilled and proactive Executive Administrative Assistant to provide administrative and strategic support to the CEO and Hospital Administrators.

Anicira’s Executive Assistant provides comprehensive, high-level administrative and operational support to the CEO and Hospital Administrators. This dynamic role involves a blend of executive assistance, office coordination, and project support. The seasoned, experienced professional will be a trusted partner who is adept at anticipating needs and initiating actions as issues arise and priorities shift. They will exercise sound judgment, discretion, and professionalism while managing sensitive information and complex priorities. They will bring exemplary organizational skills, attention to detail, poise, and discretion necessary to help streamline operations, coordinate special projects, and ensure effective execution across departments and leadership teams.

Key Responsibilities:

Administrative and Executive Support

• Provide direct administrative support to the CEO and Hospital Administrators, including scheduling, calendar management, correspondence, and document preparation.

• Draft, proofread, and prepare correspondence, reports, and presentations.

• Coordinate meetings, prepare agendas, take minutes, and track follow-up actions to ensure timely completion.

Project Coordination and Operational Support

• Support high-level projects and organizational initiatives by coordinating tasks, tracking progress, ensuring accountability on next steps, and ensuring deadlines are met

• Conduct research, compile data, and prepare reports or presentations as requested by leadership.

• Liaise with internal departments and external partners to ensure seamless communication and the smooth execution of key initiatives.

• Maintain accurate digital filing systems and ensure proper document management.

• Event planning and attendance for company-sponsored team events.

Strategic and Confidential Support

• Handle confidential and sensitive information with the utmost integrity and discretion.

• Anticipate the needs of leadership and take proactive steps to support decision-making and organizational efficiency.

• Serve as a trusted representative of leadership in communications with staff, partners, and external stakeholders.

Qualifications:

• Bachelor’s degree in business administration, communications, or a related field preferred; equivalent experience considered.

• Minimum of 3–5 years of experience providing executive-level administrative support in a fast-paced, professional environment.

• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.

• Strong written and verbal communication skills with meticulous attention to detail.

• High level of professionalism, confidentiality, and discretion.

• Advanced proficiency in Microsoft Office Suite, Google Workspace, and project management platforms (e.g., Asana, Monday.com).

• Proven ability to work independently, exercise sound judgment, and thrive in a collaborative, mission-driven environment.

• Exposure to HR, legal, and/or finance operations in a growth-stage or multi-site organization is a plus

Additional requirements:

Reliable transportation and flexibility to work occasional evenings or weekends as needed

Other duties as assigned

Preferred Attributes:

• Experience in healthcare, nonprofit, or veterinary services environments.

• Demonstrated ability to manage complex projects or support multi-location operations.

• Passion for animal welfare and alignment with Anicira’s mission and values.

Salary Range:

$60,000 - 80,000. Salary is commensurate with experience, skills, equity, and market.

Compensation and Benefits:

Anicira offers competitive compensation commensurate with experience, along with a comprehensive benefits package including:

• Top Tier Medical, Dental, and Vision Insurance Plans, covered up to 90%

• 401(k) retirement plan with employer match

• 100% Company-covered Short Term Disability & Life Insurance

• Medical & Dependent Care FSA

• Paid Time Off & Holidays

• Employee Assistance Program (EAP) with free mental health, legal, and financial services

• Professional Development Support

• Student Loan Assistance (Public Student Loan Forgiveness eligible)

• Significant discount on veterinary services for personal pets

• Paid Parental Leave

• Paid Bereavement Leave

• Paid Pet Bereavement Leave

• Optional Supplemental Insurance