Staff Accountant

Description

As the Staff Accountant, you will play a key role in supporting the firm's financial operations through accurate, timely, and consistent accounting practices. This position is responsible for Accounts Payable, daily bookkeeping, reconciliations, expense processing, payroll support, and other core accounting functions.

Working under the direction of the Director of Finance, you will help maintain accurate financial records and support established accounting controls and procedures. Your attention to detail and follow-through will contribute to reliable financial information and efficient day-to-day accounting operations.

Your duties as Staff Accountant include processing vendor invoices and payments, maintaining vendor records, reconciling bank and credit card activity, supporting month-end close, and maintaining general ledger, fixed asset, and prepaid expense records.

This role will also support payroll processing, tax filings, expense reimbursements, and financial close procedures. You will work closely with the Director of Finance, Project Managers, and other team members to ensure transactions are properly documented, coded, reconciled, and processed in accordance with established firm policies.

Your accuracy, discretion, and ability to manage recurring accounting deadlines will be important to maintaining dependable financial operations and supporting the overall success of the organization.

Essential Functions

·        Enter, code, and process vendor invoices.

·        Maintain electronic and physical Accounts Payable filing in accordance with firm naming and retention standards.

·        Process vendor payments, including checks, ACH, and wire transactions, in accordance with established authorization thresholds.

·        Set up new vendors, maintain vendor records and W-9s, and prepare and file annual 1099s.

·        Enter and reconcile monthly credit card transactions against receipts for firm purchasers and monitor bank activity, including Positive Pay uploads.

·        Perform daily bookkeeping and journal entries; complete monthly bank reconciliations and maintain the general ledger.

·        Support month-end close procedures, including Trial Balance, Cash, Prepaid, Accounts Payable, Reproduction, and Salaries Payable reconciliations.

·        Maintain fixed asset and prepaid expense schedules, including applicable depreciation and amortization entries.

·        Review timesheets prior to each bi-weekly payroll run and oversee payroll processing, reconciliation, deductions, and compliance review.

·        Enter and code expense reports, process employee reimbursements, and support required sales tax and EV charging tax filings.

The job responsibilities identified are not designed to cover or contain a comprehensive list of activities, duties, or responsibilities required of the Staff Accountant. Duties, responsibilities, and activities may change, or new ones may be assigned at any time based on the needs of the organization. All Accounts Payable transactions and reconciliations are subject to review by the Director of Finance in accordance with the firm’s established approval policies.

Competency/Qualifications

·        A minimum of 2 years of bookkeeping or staff accounting experience; experience within a project-based or professional services firm is preferred.

·        An associate or bachelor's degree in accounting, finance, business, or a related field is preferred.

·        Working knowledge of Deltek Ajera or comparable project accounting software; training may be provided.

·        High attention to detail with the ability to perform accurate vendor-facing and internal reconciliation work.

·        Ability to handle sensitive financial and payroll information with discretion and confidentiality.

·        Strong organizational and time-management skills with the ability to manage recurring deadlines and multiple accounting responsibilities.

·        Strong written and oral communication skills and the ability to work independently and collaboratively with team members.

·        Proficiency with Microsoft Office Suite and comfort working within accounting, banking, and financial software systems.