First Impressions Coordinator / HR (Administrative Assistant)

Job Title:            HR / First Impressions Coordinator

Department:     Administration

Reports to:        Office Manager

Effective Date:  July 1, 2025

Job Summaries:

Angelo’s Landscape Group is seeking an energetic professional for the First Impressions Coordinator position.  This key individual maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, employees and vendors in person, online, and via telephone. In this position, you will manage a variety of administrative tasks such as answering calls, organizing mail, scheduling appointments and directing calls.  In addition, you will administer The Company’s Human Resource policies and procedures to ensure compliance and reinforce a positive company culture.

Duties/Responsibilities – First Impressions Coordinator (Include the following, but are not limited to):

• Answering the office phone in a timely, pleasant, and professional manner. Screening incoming calls and directing them to the appropriate department.
• Checking after hours phone messages and returning calls the next morning.
• Receiving website inquiries and calling potential clients to screen them for work opportunities.
• Manage relationships with clients, vendors, and service providers.
• Provide general support to visitors i.e., applications, escorting to staff member’s office(s) or conference room, offering coffee or water, etc.
• Acts as a liaison between sales to coordinate and schedule appointments with clients for all divisions and follow-up with personnel to ensure that the clients have been contacted.
• Utilize company CRM software (Aspire) to add new contacts, communication, and properties.
• Assists with event planning and the execution of Company functions, employee birthdays, anniversaries, and other celebrations.

Human Resources

• Recruitment of qualified personnel for open positions.
• Assist department directors with candidate screening and interviews.
• Onboarding of new employees.
• Utilization of company’s HR Management software for all employee information & documentation.
• Manage employee benefits, including health insurance, retirement plans, and PTO.
• Ensure the company complies with relevant employment laws and regulations.
• Manages the company’s H2B visa program including appropriate documentation and communication with processing company.

 Required Skills and Abilities for the Job:

• Proven office management, administrative, or assistant experience
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and coordination skills
• Proficient in Microsoft Office suite

Education and Experience:

• An Associate Degree in Human Resources, Business, Office Administration or other related field (preferred).
• Five (5 ) plus years of professional experience in an office environment.
• Bi-lingual in Spanish (preferred).

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.