Project Support Associate

Duties and Responsibilities

 The Project Support Associate will assist with providing professional and timely class member communication, proper documentation handling, special projects and daily required time entry reporting.

The essential functions include, but are not limited to the following:

• Supports interdepartmental functions including but not limited to:
  1. Accounting
  2. Ops
  3. Admin 
• Conducts day-to-day communication with class members for multiple cases as assigned.
• Position is hybrid/ must come into the office on Mondays, Tuesdays, and Wednesdays on your team’s assigned week. Failure to come into the office on your assigned day will result in an occurrence and may lead to termination.
• Provides back-up and support for day-to-day communication with class members for cases assigned to others, as needed.
• Professionally and expertly conducts telephone communication with class members, ensuring class members receive timely and accurate information that meets their needs.
• Reviews each assigned email inbox daily, providing satisfactory responses to each class member’s email in the assigned SLA (Service Level Agreement).
• Works effectively with project managers and/or project support specialists to ensure escalated class member situations are resolved in a timely manner.
• Independently handles all day-to-day administrative responsibilities associated with each assigned case.
• Handles sensitive information and data for special cases concerning secure information, as needed.
• Proactively review and understand all documentation associated with each assigned case.
• Assists with the formatting, proofreading, and testing of any documents, websites, and/or email notices associated with a case, as needed.
• Assists with the creation of canned responses, IVR scripts 
• Assists with additional administrative tasks, as needed.
• Assists with Admin inbox and court listener tasks
• Handles tasks requiring strong attention to detail after completing extensive training; these tasks may include, but are not limited to claim processing, documentation handling, and phone outreach assignments etc.
• Assists with training individuals in administrative roles, upon request of manager.
• Assists individuals in administrative roles with escalated customer service situations.
• Assists individuals in administrative roles with minor questions and concerns, upon request of manager.
• Continually works toward strengthening knowledge of industry and all relevant applications (Liquid Planner, Zendesk, SharePoint, Courtex)
• Communicates regularly and effectively with all colleagues.
• Meets regularly with managers to provide feedback and facilitate communication.
• Adheres to all business processes while performing tasks.
• Able to take on new tasks and responsibilities as needed.
• Performing other work-related duties as assigned by management.

Essential Qualifications

 Education and Experience: 

• Minimum of (2) year of professional experience in a customer service/administrative role
• Minimum of (1) year of professional of experience in the Administrative Associate position

Minimum Requirements, Skills and Attributes: 

• Excellent communication and customer service skills a must
• Demonstrated ability to independently prioritize tasks.
• Must be able to come into the office a minimum of 3 days a week.
• Ability to organize and manage multiple priorities.
• Ability to multi-task and manage time effectively.
• When working remotely, employees must be available and online during core business hours.
• Excellent organizational skills with an eye for details
• Ability to be flexible to adapt and act quickly when urgent matters require it.
• Display the technical skills necessary to perform all job functions.
• Project a positive, professional image toward clients, vendors and staff in all interactions and situations
• Follow all company rules, policies and practices as contained in the Employee Handbook or as outlined by the company’s senior management.
• Must be able to work independently and within a team and possess a positive, "can-do" attitude.
• Excellent computer skills including all MS Office applications. (Word, excel, outlook, PowerPoint) required.
• Must have strong customer support orientation (for internal/external customers) and demonstrate professional demeanor.

Traveling

 On occasion, the Project Support Associate may travel to another company location, or a company sponsored event. The Project Support Associate may also from time to time be asked to run errands on behalf of the company.

Physical and Mental Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

 While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. Must be able to remain in a stationary position at least 75% of the time. The employee is occasionally required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

 This position requires the ability to analyze many variables and choose the most effective course of action at any given point in time. You must be able to manage multiple tasks and diverse work problems daily. You must be able to handle stressful situations and interact with various types of customers, while also prioritizing your workload.

 NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.