Accounts Payable Clerk

Job Summary
We are seeking a detail-oriented and experienced Accounts Payable Clerk to join our finance team. The ideal candidate will be responsible for processing and managing all aspects of accounts payable functions, ensuring accuracy and compliance with company policies and accounting standards. This role requires strong knowledge of accounting software, financial concepts, and regulatory requirements, with an emphasis on accuracy, efficiency, and confidentiality. The Accounts Payable Clerk will support the organization’s financial operations by maintaining precise records, reconciling accounts, and assisting with related accounting tasks to ensure smooth financial workflows.

Duties

• Process and verify invoices, expense reports, and purchase orders using various accounting software such as QuickBooks, Sage, Workday, or PeopleSoft.
• Ensure all payments are made accurately and timely in accordance with company policies and vendor agreements.
• Perform account reconciliations for accounts payable and general ledger accounts to verify accuracy and completeness.
• Prepare journal entries related to accounts payable transactions and maintain detailed documentation for audit purposes.
• Manage vendor relationships by resolving discrepancies, responding to inquiries, and maintaining up-to-date vendor records.
• Assist in month-end closing activities including accruals, adjustments, and reporting related to accounts payable.
• Support compliance with SOX controls and GAAP standards during all financial transactions.
• Maintain data entry accuracy for high-volume processing using 10 key typing skills.
• Collaborate with the HRIS system (such as ADP or UltiPro) for payroll-related benefits administration when necessary.
• Participate in audits by providing documentation and explanations of account activity as needed.
• Contribute to process improvements within the accounts payable function to enhance efficiency and accuracy.

Qualifications

• Proven experience working with accounting software such as QuickBooks, Sage, Workday, PeopleSoft, Ceridian, or similar platforms.
• Strong understanding of accounting principles including GAAP, double entry bookkeeping, debits & credits, and general ledger reconciliation.
• Knowledge of payroll management systems like ADP or UltiPro is a plus.
• Familiarity with SOX compliance standards and governmental or non-profit accounting is desirable.
• Experience with accounts receivable, benefits administration, tax experience, or public accounting is advantageous.
• Excellent analysis skills combined with attention to detail for accurate data entry and account reconciliation.
• Ability to perform 10 key typing efficiently in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple tasks simultaneously while maintaining accuracy.
• Effective communication skills for interacting with vendors, internal teams, and auditors. This position offers an opportunity to be a vital part of our finance team by ensuring the integrity of our financial operations through meticulous account management and compliance adherence.

Job Types: Full-time, Part-time

Pay: $23.03 - $27.74 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $23 - $28