What are the responsibilities and job description for the Admin Assistant position at Andy Frain Services?
NOW HIRING: ADMINISTRATIVE ASSISTANT
Keep the office running smoothly by supporting payroll, HR, and daily operations. If you're organized, detail‑driven, and love helping people, this role is the center of the action.
WHAT YOU GET
- Weekly Pay: Steady income you can count on
- Flexible Scheduling: For a built‑in work/life balance
- Employee Assistance Program: Confidential support when life gets tough
- A Workplace That Values You: Supportive environment focused on your well‑being
WHAT YOU'LL DO
- Manage daily office operations and reception duties
- Greet guests and resolve their needs
- Answer phones and reply to text messages and emails
- Dispatch messages about payroll hours and attendance to resolve discrepancies
- Maintain personnel records
- Support HR with payroll, benefits, and personnel matters
- Assist with hiring operations and job fairs
- Occasionally assist with check-in during major events
- Complete administrative projects and meet deadlines
WHAT MAKES YOU GREAT FOR THIS ROLE
- You're organized, detail‑oriented, and efficient
- You communicate clearly and professionally
- You're comfortable managing multiple tasks at once
- You're skilled with office software and equipment
- You maintain confidentiality and accuracy
- You bring strong customer service and problem‑solving skills
Qualifications:
- Customer Service Experience: Previous experience with a strong focus on customer service. A pleasant, professional and welcoming demeanor
- Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and experience with copier, scanner, and multi-line phone systems
- Technical Aptitude: Ability to learn new software quickly and enter data accurately
- Administrative Basics: Experience with calendar management, appointment scheduling, and basic data entry
- Multitasking & Organization: The ability to handle simultaneous phone calls, walk-in visitors, and paperwork calmly under pressure