What are the responsibilities and job description for the Documentation Specialist position at Andes?
Position Summary.
As an Export Documentation Specialist / Coordinator, is responsible for managing end-to-end international shipping documents. This role ensures all shipments cross borders legally, accurately, and without delays by strictly adhering to destination-country and U.S. government regulations. You’ll assist with cargo tracking, as well as handling any customer queries relating to deliveries
At Andes we are proud to be a hands-on, fast-moving, and entrepreneurial company. The ideal candidate thrives in a fast-moving environment, has an entrepreneurial mindset, is a great cultural fit, and brings the appropriate structure to ambiguous, often rapidly changing environments.
Job Description:
Qualifications:
As an Export Documentation Specialist / Coordinator, is responsible for managing end-to-end international shipping documents. This role ensures all shipments cross borders legally, accurately, and without delays by strictly adhering to destination-country and U.S. government regulations. You’ll assist with cargo tracking, as well as handling any customer queries relating to deliveries
At Andes we are proud to be a hands-on, fast-moving, and entrepreneurial company. The ideal candidate thrives in a fast-moving environment, has an entrepreneurial mindset, is a great cultural fit, and brings the appropriate structure to ambiguous, often rapidly changing environments.
Job Description:
- Document Preparation: Accurately prepare, audit, and process key shipping documents including Commercial Invoices, Packing Lists, Certificates of Origin, and Bills of Lading.
- Compliance & Filing: Submit Electronic Export Information (EEI) filings into the Automated Commercial Environment (ACE / AES) or foreign equivalents.
- Stakeholder Coordination: Liaise seamlessly with freight forwarders, ocean/air carriers, trucking companies, overseas agents, and government agencies (e.g., USDA, Customs).
- Classification: Apply accurate Harmonized System (HS) codes and ensure proper valuation of goods.
- Screening: Verify denied or restricted party lists for international clients and suppliers prior to document release.
- Record Keeping: Maintain meticulous, organized, and catalogued files for both audits and post-shipment proof.
- Issue Resolution: Troubleshoot documentation errors and immediately communicate with clients regarding shipment status or customs inspections.
Qualifications:
- Degree/Diploma in International Business, Logistics or a related field is preferred.
- 3 years’ Export documentation experience in the food trading industry processing export orders in temperature-controlled ocean containers
- English/Spanish a MUST, comfortable speaking and writing in both languages
- Sound knowledge of export documentation requirements in the trading and supply-chain processes
- Solid understanding of import customs requirements of meat products in the Caribbean, South and Central America
- Excellent attention to detail and high level of organization
- Capable to work well under pressure and meet tight deadlines
- Skillful identifying/managing risks and opportunities during the logistics process in order to ensure optimum results
- Ability to interact with all levels of the organization, external suppliers, and customers in a professional, objective manner
- Enjoy helping and interacting with other people; always friendly and courteous
- Excellent judgment and discretion in handling difficult situations
- Strong work ethics and a natural team player who helps others succeed