What are the responsibilities and job description for the Automotive Office Administrator and Title Clerk Support position at Anderson Ford of Grand Island?
Anderson Automotive Group of Grand Island is seeking a Full-Time Automotive Office Administrator/Title Clerk to serve as support to our current administrative staff at all local locations.
Postion Summary:
The Automotive Office Administrator/Title Clerk supports dealership operations by handling administrative tasks, processing vehicle titles, maintaining accurate records and ensuring compliance with state, federal and dealership requirements. This role is essential in keeping the office running efficiently and providing exceptional support to customers, sales teams, accounting and management.
Key Responsibilities:
Title & Registration
- Process all new and used vehicle titles, including retail, wholesale, lease, and tradeins.
- Prepare and submit title and registration paperwork to the DMV in a timely manner.
- Maintain knowledge of state and county motor vehicle regulations.
- Verify title documents for accuracy, completeness, and legal compliance.
- Track and resolve title issues such as liens, incorrect paperwork, or missing information.
- Process and release lien payoffs, ensuring timely receipt of titles.
Office Administration
- Provide general administrative support to dealership management and departments.
- Answer and route phone calls, greet and assist customers and vendors.
- Maintain digital and physical filing systems for sales deals, titles, invoices, and office documents.
- Assist with daily, weekly, and monthend office processes.
- Order and maintain office supplies and forms.
Deal Processing & Accounting Support
- Review purchase agreements and deal jackets for accuracy before submission.
- Enter or verify data in the dealership management system
- Reconcile title receipts, fees, and payments.
- Prepare reports for management or accounting staff.
- Assist with deposits, vendor invoices, and other clerical accounting duties.
Qualifications
- Prior automotive office, title clerk, or administrative experience preferred.
- Strong attention to detail and high accuracy with paperwork.
- Knowledge of DMV title requirements (or ability to learn quickly).
- Proficiency with office software (Microsoft Office, DMS systems).
- Excellent customer service and communication skills.
- Ability to manage multiple deadlines in a fastpaced environment.
- High level of professionalism and confidentiality.
Benefits
- Paid Vacations & No Weekends
- Employee appreciation events such as cook outs, outings, recognition awards
- A 401K match at beginning of employment
- Medical, dental, vision, life and disability insurances
- Employee discounts on vehicles, parts and service
As part of our application process, all applicants will be required to pass a pre-employment drug screen and background check. Applicants must be at least 18 years of age and be authorized to work in the U.S. Anderson Auto Group is EEOC compliant.