File Clerk (Kingman Ford)

Summary/Objective  

Anderson Ford Kingman is looking for an entry level file clerk. The file clerk plays a very important part of the daily operations of the dealership. The file clerk is responsible for the daily filing of sensitive documentation and car deals. 

Essential Functions 

• Filing paperwork and car deals (alphabetically and in numeric order) in an orderly and accessible manner
• Finding and retrieving documents when requested
• Updating and maintaining records
• Double checking paperwork for accuracy and completeness
• Digitizing hard copies of documents and storing them in an electronic database
• Collecting documents from different departments and organizing them
• Developing an effective document storage and filing system
• Handling reconciliation of daily deposits
• Keeping a well-organized work area
• Monitoring/ Ordering supplies for each designated dealership
• Making copies and sending emails and/or faxes
• Sending out mail via FedEx or USPS
• Following policies and confidentially dictations to safeguard data and information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Required Education and Experience 

• Valid driver’s license. 

• High School Diploma or GED required. 
• Administrative experience preferred. 
• Knowledge of filing systems
• Basic knowledge of the alphabet and mathematical skills. 
• Organizational skills
• Multitasking capabilities
• Attention to detail
• Ability to operate basic functions on computers such as email, web browser, Word, etc.. 
• Ability to follow written and verbal directions/ requests
• Ability to follow confidentially protocols and policies
• Ability to work independently
• Time management skills

Learn more about our company at

https://www.andersonauto.com/about-us/.

We are an Equal Opportunity Employer

We are committed to a drug-free workplace.

Summary/Objective  

Anderson Ford Kingman is looking for an entry level file clerk. The file clerk plays a very important part of the daily operations of the dealership. The file clerk is responsible for the daily filing of sensitive documentation and car deals. 

Essential Functions 

• Filing paperwork and car deals (alphabetically and in numeric order) in an orderly and accessible manner
• Finding and retrieving documents when requested
• Updating and maintaining records
• Double checking paperwork for accuracy and completeness
• Digitizing hard copies of documents and storing them in an electronic database
• Collecting documents from different departments and organizing them
• Developing an effective document storage and filing system
• Handling reconciliation of daily deposits
• Keeping a well-organized work area
• Monitoring/ Ordering supplies for each designated dealership
• Making copies and sending emails and/or faxes
• Sending out mail via FedEx or USPS
• Following policies and confidentially dictations to safeguard data and information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Required Education and Experience 

• Valid driver’s license. 

• High School Diploma or GED required. 
• Administrative experience preferred. 
• Knowledge of filing systems
• Basic knowledge of the alphabet and mathematical skills. 
• Organizational skills
• Multitasking capabilities
• Attention to detail
• Ability to operate basic functions on computers such as email, web browser, Word, etc.. 
• Ability to follow written and verbal directions/ requests
• Ability to follow confidentially protocols and policies
• Ability to work independently
• Time management skills

Competencies 

• Flexibility 
• Communication Proficiency 
• Collaboration Skills 

• Detail-Oriented 
• Organized 
• Customer Focus 
• Technical Capacity 
• Teamwork 

• Strong Work Ethic 

Supervisory Responsibility:  This position has no supervisory responsibilities. 

Work Environment 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• Regularly spend long hours sitting and using office equipment and computers. 
• Regularly move from sitting to standing positions effortlessly. 
• Regularly work on repetitive tasks. 
• Regularly use hands and fingers to handle, control or feel objects. 

• Regularly hold the arm and hand in one position or hold the hand steady while moving the arm (example: using a computer mouse). 
• Regularly use headphones and earpiece 
• Regularly see details of objects that are less than a few feet away. 
• Regularly speak clearly so listeners can understand. 
• Regularly understand the speech of another person. 

• Frequently bend to file and maintain files. 
• Occasionally lift 5-50 pounds (boxes, paper, etc.)  

Position Type and Expected Hours of Work 

This is a part-time position. Typical days and hours of work are set by the needs of the dealership. 

Note: Schedules are subject to change. Two weeks notice of a schedule change will be provided whenever possible.  

Travel: Occasional travel to various dealerships is required for new employee orientation and onboarding, as well as other special projects. 

Other Duties:  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  

Equal Opportunity Statement: 

The Anderson Auto Group is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.