What are the responsibilities and job description for the Filing Clerk position at Anderson County Government?
Anderson County is a great place to live, work, and explore. From the historic community of Clinton to the innovation legacy of Oak Ridge-famously known as "The Secret City" from its Manhattan Project roots-our county blends small-town warmth with big scientific impact. We're home to scenic treasures like Norris Lake, the Clinch River, Melton Hill Lake, and miles of rolling hills and wooded trails perfect for hiking, biking, paddling, and fishing. Nearby Norris Dam State Park and the off-road adventure terrain at Windrock Park add even more ways to get outside. You'll also find a growing mix of local eats, family-friendly spots, festivals, and craft brews across our communities, making Anderson County a welcoming place to put down roots and enjoy East Tennessee life.
Anderson County Government is committed to being a top employer in the region and a great place to build a career. We're proud to offer a competitive compensation and benefits package that includes generous paid sick and vacation leave, 14 paid holidays, medical, dental, and vision coverage, flexible spending accounts, employer-paid basic life insurance, supplemental insurance options, and a variety of wellness programs and resources to support our employees' overall well-being.
PURPOSE OF CLASSIFICATION
Under general supervision, the File Clerk is primarily responsible for filing away all court pleadings and maintaining the organization, storage, and accessibility of court files. Filing, file maintenance, and shifting files on-site and off-site are the primary responsibilities of this position. The File Clerk will also provide additional support to Deputy Clerks in the Clerk's Office by performing a variety of clerical and office support functions.
Essential Functions
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required or assigned.
This position requires daily manual office labor and physical activity in support of records management and filing operations. Duties include, but are not limited to, lifting, carrying, pushing, and moving file boxes and documents weighing approximately 25–50 pounds; frequent walking throughout the office and records storage areas; ascending and descending stairs; bending, stooping, kneeling, reaching, and standing for extended periods; and maneuvering through filing systems, shelving units, and file cabinets. The position also requires regular organization, retrieval, transport, and storage of physical records and materials, as well as the ability to safely perform repetitive motions associated with filing and document handling in a fast-paced office environment.
Minimum Qualifications
Anderson County Government is committed to being a top employer in the region and a great place to build a career. We're proud to offer a competitive compensation and benefits package that includes generous paid sick and vacation leave, 14 paid holidays, medical, dental, and vision coverage, flexible spending accounts, employer-paid basic life insurance, supplemental insurance options, and a variety of wellness programs and resources to support our employees' overall well-being.
PURPOSE OF CLASSIFICATION
Under general supervision, the File Clerk is primarily responsible for filing away all court pleadings and maintaining the organization, storage, and accessibility of court files. Filing, file maintenance, and shifting files on-site and off-site are the primary responsibilities of this position. The File Clerk will also provide additional support to Deputy Clerks in the Clerk's Office by performing a variety of clerical and office support functions.
Essential Functions
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required or assigned.
- File, organize, and maintain all court pleadings and related legal documents
- Shift and manage files between on-site and off-site storage locations
- Assist Deputy Clerks with daily office operations
- Provide customer service at the public service counter
- Collect fines, fees, and process payments accurately
- File and record officer's returns, judgments, resets, and orders of protection
- Answer and direct incoming telephone calls
- Schedule and set court dates
- File and certify court orders and other legal documents
- Maintain accurate court records and documentation
- Perform general clerical and administrative support duties as assigned
This position requires daily manual office labor and physical activity in support of records management and filing operations. Duties include, but are not limited to, lifting, carrying, pushing, and moving file boxes and documents weighing approximately 25–50 pounds; frequent walking throughout the office and records storage areas; ascending and descending stairs; bending, stooping, kneeling, reaching, and standing for extended periods; and maneuvering through filing systems, shelving units, and file cabinets. The position also requires regular organization, retrieval, transport, and storage of physical records and materials, as well as the ability to safely perform repetitive motions associated with filing and document handling in a fast-paced office environment.
Minimum Qualifications
- High school diploma or equivalent required
- Previous clerical, filing, or office support experience preferred
- Strong organizational and time-management skills
- Attention to detail and accuracy
- Ability to maintain confidentiality
- Strong customer service and communication skills
- Basic computer and office equipment proficiency