What are the responsibilities and job description for the Accounts Payable Specialist position at Anderson Capital Partners?
Job Summary
We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining compliance with financial policies and regulations. This role requires a strong understanding of accounting principles, financial software, and data entry accuracy. The Accounts Payable Specialist will play a critical role in supporting overall financial operations, including reconciliation, journal entries, and vendor management. Experience with various accounting systems (especially QuickBooks) are highly valued.
Join an established company with a professional work environment offering competitive compensation structures based on experience and employee's skillset contributions.
Responsibilities
Accounts Payable Operations
- Oversee the end-to-end operations of the accounts payable process, including invoice processing, payment runs, and expense report management.
- Ensure all payments are processed accurately, in a timely manner, and in compliance with company policies and regulatory requirements.
- Review and approve large or complex invoices and payments.
Vendor Management
- Establish and maintain strong relationships with vendors and suppliers.
- Resolve escalated vendor issues, discrepancies, or disputes effectively and professionally.
- Ensure accurate vendor records, including banking information and tax documents (e.g., W-9s).
- Negotiate payment terms and discounts with vendors to optimize cash flow.
Compliance and Internal Controls
- Implement and monitor internal controls to safeguard company assets and prevent fraud.
- Ensure compliance with tax regulations, including sales/use tax and 1099 reporting requirements.
Process Improvement and Technology Utilization
- Identify and implement opportunities for process automation and efficiency improvements within the AP workflow.
- Leverage AP automation tools and ERP systems to streamline processes and reduce manual effort.
- Oversee the implementation and maintenance of accounts payable software and systems.
Reporting and Analysis
- Prepare and present AP metrics and reports, including aging reports, cash flow projections, and vendor spend analyses.
Work closely with other departments and operating locations to streamline processes.
REPORTING RELATIONSHIPS
POSITION REPORTS TO: CFO or Controller
QUALIFICATIONS
EDUCATION
- High School Degree Required
- College courses in accounting/finance a plus
REQUIRED KNOWLEDGE
- Strong understanding of accounting principles, financial regulations, and tax compliance
- Proficient in the use of accounting software and ERP systems
- Proficient Microsoft Excel skills
EXPERIENCE REQUIRED
- Proven experience in accounts payable, with a minimum of 2 years of relevant experience preferred
SKILLS & ABILITIES
- Strong analytical and problem-solving abilities
- Excellent organizational skills with the ability to prioritize and manage multiple tasks
- Effective communication and interpersonal skills to build relationships with internal and external stakeholders
- Foster a culture of collaboration, accountability, and continuous improvement.
This position offers an opportunity to contribute significantly to our financial operations while working within a collaborative team environment. Candidates should demonstrate a solid foundation in accounting principles combined with technical expertise in various financial software systems.
Job Type: Full-time
Pay: $18.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $24