Academic Administrative Assistant

Job Summary

The Academic Administrative Assistant-Campus is responsible for oversight of the administrative duties within the academic department and ensuring academic integrity within the guidelines of institutional, accreditation, state, and federal policy and regulation. The Academic Administrative Assistant-Campus works under the direct supervision of the Director-Education and works with the academic team, student files, and other academic support staff.

Key Responsibilities

• Collect Proof of Education (POE) for online enrollments
• Determine any outstanding POEs and communicates issues timely with Director - Education
• Assist with Registrar-related support
• Assist with registration of students as necessary.
• Work with the Admissions team to ensure new students have a first term course schedule, complete with days and times
• Academic Administration/Record Keeping
• Assists with monitoring attendance, communicating with Director-Online Registrars as necessary to ensure compliance
• Assist in auditing student records to ensure documentation in file is complete and uploaded into lmageNow as necessary
• Evaluate Proof of Education for students in accordance to the POE Policy
• Assists with inputting of Transfer Credit on incoming students
• Assists Registrar-Online and Director-Online Registrars with other academic-related tasks as needed
  
  

Experience Required

Minimum

• Minimum of 1 years' experience in Education
• 1 years' work experience in project management
• 1 years' experience working in team-oriented, collaborative environment
• Excellent communication skills :
  
  

Preferred

• Proven experience in multi-tasking
• Ability to think and react in a high-energy, fast paced environment
• Advanced experience with Excel, Sheets, Word, Docs and/or software tools.
• A willingness to roll up sleeves and get things done
  
  

Knowledge, Skills, And Abilities

• Value-driven approach at all times
• Excellent written and oral communication skills
• Knowledge and application of core program/project management methods, techniques, and best practices.
• Excellent leadership, problem solving and analytical skills
• Knowledge and application of program/project management software and tracking tools
• Intermediate knowledge and application of MS Excel/Google Sheets
• Ability to rapidly adapt and respond to changes in environment and priorities
• Ability to elicit cooperation from senior management and other departments
• Excellent word processing, database management, and graphic skills
• Excellent interpersonal, organizational, and planning skills
• Ability to manage multiple projects simultaneously
• Ability to operate in a dynamic and flexible environment with confidence and poise
• Ability to extrapolate and analyze data for outcomes and decision making
• Collaborates effectively throughout the matrix organization toward the attainment of company objectives
• Demonstrates and models a strong sense of personal accountability for actions and attainment of company goals
• Champions innovation and positive change and adopts creative ways to solve problems
• Utilizes highly developed communication skills in alt respects
  
  

Ancora Education is committed to creating a diverse and inclusive work environment. We are an equal opportunity employer that maintains a policy of nondiscrimination with respect to all employees and applicants for employment. All employment decisions are made without regard to individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.