What are the responsibilities and job description for the Accounting Specialist position at Ancient Peaks Winery?
Job Overview
We are seeking a proactive and detail-oriented Accounting Specialist to join our team and be a vital member financial and administrative heartbeat of our operations. We are a multi-company organization. This versatile role covers AP/AR processing, wholesale invoicing, inventory management, and ensuring the office runs seamlessly—from managing communications to coordinating daily tasks. The ideal candidate is organized, resourceful, and team-focused, with the flexibility to step in for events or special projects as needed. If you thrive in a dynamic environment and enjoy wearing many hats, this is the role for you.
Key Responsibilities:
- Accounts Receivable: Record payments from wholesalers and other customers, create invoices for various customers in multiple companies.
- Wholesale Invoicing & Orders: Create and send wholesale invoices, place orders through fulfillment system, track order status, and manage wholesale order placement in coordination with management, distributors, and other customers.
- Inventory Management: Manage inventory counts between locations and maintain accurate records for tracking product levels and movement.
- Cash & Expense Management: Prepare and process check and cash deposits from Tasting Room. Enter and code expenses from credit card statements.
- Administrative Support: Assist with filing, document organization, and maintaining accurate records for accounting and business operations.
- Compliance: Sales tax reporting, excise tax reports and other compliance related reporting.
Qualifications:
- Proven experience as a Bookkeeper, Accounting Clerk, or similar administrative/financial role.
- Strong knowledge of accounts payable/receivable processes, invoicing, and basic accounting principles.
- Proficiency with accounting software (QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook).
- Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.
- Must demonstrate a positive, team-oriented attitude and contribute to a collaborative, supportive workplace culture.
- Excellent written and verbal communication skills for professional email and phone correspondence.
- High level of attention to detail and accuracy in data entry and record-keeping.
- High school diploma or equivalent; Associate degree in accounting, finance, or business administration preferred.
Join our team as an Accounting Specialist where your expertise will contribute significantly to our financial operations and overall success.
Job Type: Part-time
Pay: $24.00 - $35.00 per hour
Expected hours: 20 per week
Benefits:
- Employee discount
Application Question(s):
- Will you be able to reliably commute to our office (located within 25 miles radius from San Luis Obispo) for this job?
Experience:
- Accounting: 2 years (Preferred)
Work Location: In person
Salary : $24 - $35