What are the responsibilities and job description for the Legal Assistant (Litigation) position at Amundsen Davis, LLC?
About The Firm
Amundsen Davis is a full-service business law firm comprised of 260 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial mindset that drives our clients’ business decisions and we use this insight to respond to the needs of clients creatively, expediently and pragmatically. Our firm handles the transactional, labor and employment, and litigation needs of companies across the United States. With deep experience in both litigated and transactional matters, we offer a uniquely well-rounded partnership for your business. Amundsen Davis has offices in the following locations: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Cleveland and Cleveland, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.
Position Summary
Amundsen Davis, a full-service business and litigation law firm, is seeking an experienced Litigation Legal Assistant to join a strong team in Milwaukee with an excellent firm culture! We offer a collegial environment and an excellent opportunity to continue to develop strong skills and professional growth.
Essential Job Responsibilities
- Provide general office support for litigation attorneys, more specifically, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule depositions, conferences and meetings, and coordinate travel arrangements.
- Set up new clients and matters, including running conflict checks and preparing engagement letters.
- Prepare and finalize basic correspondence and other documents as necessary, taking responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents.
- Calculate, calendar and track court and other filing deadlines.
- Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents, including for e-filings.
- Document and file organization (paper and electronic filing systems), document creation, conversion and formatting.
- Maintain accurate and organized records within iManage by ensuring all time-stamped documents are filed in the appropriate folders, email threads are properly uploaded, and all file-related costs are recorded within the system.
- Filing documents in state and federal courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures.
- Must have knowledge of procedures and rules for filing documents in state and federal courts, and experience filing documents in both courts.
- Perform general research and support activities to assist attorneys.
- Other duties as assigned.
Required Competencies, Education and Experience
- 5 years of experience as a litigation legal assistant
- Litigation experience in a private law firm setting preferred.
- High level of proficiency with Microsoft Word, Outlook, Excel, and document management systems.
- Outstanding organizational, interpersonal, and administrative skills.
- Excellent attention to detail with the ability to multi-task.
- Must be self-motivated, proactive, and able to meet deadlines under pressure.
- Must have the ability to work collaboratively as part of a team with other legal assistants, paralegals and attorneys, as well as to work independently.
- Must provide excellent internal and external client service.
- Must be able to communicate clearly and concisely with a solution-oriented approach.
- High School Diploma or GED required; bachelor’s degree preferred.
What We Offer
- Benefits, following 30 days of employment
- Full-time, non -exempt position
- Professional growth
- Supportive, team-focused environment
As an Equal Opportunity Employer, we support and encourage workforce diversity. We do not discriminate because of an individual’s race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.