Contract Management Specialist

Advanced Management Strategies Group (AMSG) is seeking an Acquisition Specialist to support our customer at the Defense Health Agency (DHA).  AMSG supports a variety of Department of Defense (DoD), Department of Veterans Affairs (VA), Department of Homeland Security (DHS), Defense Health Agency (DHA), and Federal Trade Commission (FTC) programs with performance management services. We take pride in our strong culture of Competence, Courage, Compassion, Character, Communication, and Community!

Join our team of top talent in supporting the federal government!  We hire Veterans and military family members!

Location: Hybrid with onsite reporting at DHA HQ, 7700 Arlington Blvd, Falls Church, VA.

Citizenship & Clearance Requirements: Applicant must be a U.S. citizen / Ability to obtain a Public Trust

Required:

• Minimum Experience: Requires a minimum of 6 years of professional relevant work experience.
• Minimum Education: Bachelor’s degree
• 3-5 yrs experience supporting and interpreting Adaptive Acquisition Framework (AAF) policies (i.e DoD 5000 series) and associated reporting requirements.
• Familiarity with the DoD, Military Health System, and/or the Defense Health Agency is highly desired.
• Must have technical writing and effective communication skills (verbal and written).
• Must be detail-oriented, organized, and self-motivated with close attention to detail.
• Ability to efficiently and effectively handle multiple and shifting priorities.
• Ability to lead fellow team members to support various AAF compliance and reporting efforts.

Duties:

• Provide contract management support, performance management support, contract financial management support (Invoice, Receipt, Acceptance, Property Transfer (iRAPT), and Procurement Integrated Enterprise Environment/ Wide Area Work Flow (PIEE/WAWF)), ensuring compliance of the processes with Federal and DoD regulations and standards required by the MHS IT Directorate (i.e., FAR, DFARS, DoD 5000, etc.).
• Process CDRLs received by:
  • entering CDRLs/deliverable requirements into the Deliverable Tracking System,
  • verifying CDRLs/deliverables and contract submittal letter,
  • checking submitted media for virus and soft format errors,
  • tracking data in the Deliverable Tracking System,
  • notifying the project team of receipt of the CDRL/deliverable,
  • recording acceptance/rejection in the CDRL/Deliverable Tracking System,
• Support the acquisition decision-making process of the organization by analyzing the advantages and disadvantages of the proposed acquisition strategies/plans. Assist with market analysis, coordinate solutions, and ensure an acquisition complies with applicable laws and procedures.
• Adopt current best practice, recommendations of techniques and procedures, tools, and templates, and assist Government oversight personnel in the execution of their duties, such as Contracting Officer Representative (COR).
• Assist in the preparation of acquisition packages. Support development of various documents necessary for the package preparation, including but not limited to DHA Service Contract Approval Request (DSCAR), Acquisition Strategy, Acquisition Plan, Pricing Sheet, DD254 Department of Defense Contract Security Classification Specification, Quality Assurance Surveillance Plans, and Performance Work Statement. Ensure an acquisition complies with applicable laws and procedures.
• Prepare documentation to support Commercial Solutions Openings (CSO), including but not limited to justification of innovation, evaluation reports, and simplified solicitation documents.
• Prepare documentation to support Other Transaction Authority (OTA), including but not limited to non-traditional participation, OTA agreements/contracts, and determination of prototype completion.
• Write business processes and process assets to support the Portfolio Acquisition Executive (PAE) model.
• Assist in preparing required documents (e.g. Memoranda, Purchase Request (PRs), acquisition strategy documents, performance work statements, procedures, spreadsheets, briefs, etc.).
• Assist in preparing performance work statements in detail to delineate the requirements to the contracting office in the proper format as required.
• Provide support for contract administration, including but not limited to review of contract modifications, extensions, and contract closeout documents. Organize, maintain, and electronically track all contracts and related documents.
• Establish and maintain a file maintenance plan to manage acquisition artifact configurations.
• Facilitate required meetings and forums to provide the stakeholders with increased visibility of planned acquisition activities, and to ensure task-related risks and issues are efficiently communicated & effectively mitigated.
• Assist in the acquisition planning, including documentation, briefings, and solicitation documents.