What are the responsibilities and job description for the Sr. Occupancy and Space Planner In-Office Required position at AMS Workplace Technology?
Position Summary
The Space & Occupancy Planner will support the ongoing optimization and management of corporate space across client’s U.S. portfolio, with a focus on their North American Headquarters. This role ensures that all workplace environments align with business requirements, operational needs, and design standards. The position will focus on occupancy planning, space programming, furniture management, and data integrity within the clients’ space management platforms.
The ideal candidate possesses strong AutoCAD and analytical skills, an understanding of design and furniture systems, and the ability to collaborate effectively across departments and with HQ counterparts. Bilingual proficiency in English and Korean is preferred to support coordination and communication with Korea-based teams but not required.
Essential Duties and Responsibilities
- Space Planning & Programming
- Develop, maintain, and optimize floorplans in AutoCAD for existing and new spaces.
- Conduct programming and test fits for space allocation, re-stacks, and project proposals.
- Partner with Facilities, Construction, and Design teams to align layouts with workplace standards.
- Recommend efficient space configurations and seating assignments to maximize utilization.
- Occupancy Management
- Maintain accurate occupancy data within clients IWMS or CAFM system (e.g., FM:Systems).
- Support headcount forecasting, departmental allocations, and seat assignment tracking.
- Generate occupancy, utilization, and scenario planning reports as requested by leadership.
- Conduct MAC activities for the business.
- Perform on-site validations to ensure data accuracy and consistency across systems.
- Furniture Management
- Manage furniture inventory across assigned locations, to support maintaining standards, stock, and reuse initiatives.
- Coordinate with vendors and internal stakeholders on new furniture procurement and installation.
- Maintain accurate documentation of all furniture assets and configurations.
- Reporting & Analytics
- Prepare regular and ad hoc reports on occupancy, space efficiency, and planning metrics.
- Provide insights to client’s leadership team to inform space strategy and future portfolio decisions.
- Collaboration & Communication
- Partner closely with HR, IT, and Facilities to ensure alignment on moves, adds, and changes.
- Participate in move planning and execution activities as needed.
- Communicate verbally and in written correspondence effectively to support cross-regional coordination.
Required Qualifications
- Bachelor’s degree in Interior Design, Architecture, Facilities Management, or related field.
- Minimum 3–5 years of experience in corporate space planning, workplace strategy, or occupancy management.
- Proficiency in AutoCAD required; familiarity with IWMS/CAFM tools (e.g., FM:Systems, TRIRIGA, Archibus) strongly preferred.
- Strong understanding of workplace design principles and furniture systems.
- Ability to interpret architectural drawings and construction documentation.
- Strong analytical, organizational, and project management skills.
- Excellent written and verbal communication skills.
- Bilingual proficiency in English and Korean preferred, but not required.
Work Conditions
- This role requires on-site presence five (5) days per week.
- Occasional travel may be required to support regional facilities or special projects.
- Standard business hours apply; extended hours may be required during moves or project deadlines.
Bonus - Bilingual – English/Korean
Salary based on qualifications and experience.