What are the responsibilities and job description for the Office Administrative Assistant position at AMS Renewable Energy?
Position Summary
AMS Renewable Energy is seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this role, you will be handling some of our daily operations, ensuring the office runs smoothly and efficiently. Your proactive approach, excellent communication skills, and attention to detail will help create a welcoming environment for clients, visitors, and team members alike. This position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant workplace culture. If you thrive in fast-paced environments and enjoy multitasking, we want to hear from you!
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems to handle inquiries, transfer calls, and provide exceptional customer support
- Maintain organized filing systems
- Perform data entry tasks with accuracy, including invoicing, record keeping
- Schedule appointments and coordinate meetings for staff using efficient time management practices when necessary
- Assist with office management duties such as supply ordering, inventory tracking, ordering lunch, maintaining a clean workspace
- Handling all incoming and outgoing mail, proper distribution/ deliveries
- Running office errands such as Post Office/Fedex etc.
- Scan and file any necessary documents
- Assisting with internal communications and announcements
- Setting up meeting rooms (in-person or virtual)
- Supporting managers or executives with admin tasks/data Entry assistance
- Any other office tasks that may arise
Requirements
- Proven office experience in clerical support roles such as filing, proofreading, data entry
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent phone etiquette and customer service skills
- Strong typing skills with high accuracy; ability to perform data entry efficiently
- Knowledge of administrative procedures
- Open mind and room to grow your skills
What success looks like:
Providing assistance with daily administrative tasks. Your work makes it easier for others to do theirs. Managers can focus on decisions, and teams can focus on projects because you’ve handled the administrative duties. Room to grow!
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Retirement plan
Work Location: White Plains, NY