What are the responsibilities and job description for the Office Manager/Bookkeeper position at Ampa Events?
For 30 years, Ampa has executed creative and successful events as an event company. We are seeking a business builder, a person that cares to contribute to the continued growth of a small business, someone that wears multiple hats, and enjoys a fast pace environment. This is an in-office Monday - Friday position. No remote. (THOSE WITHOUT 10 YEARS OF CONSISTENT EXPERIENCE AND ARE NOT EXTREMELY COMFORTABLE AND KNOWLEDGEABLE WITH ONLINE QUICKBOOKS WILL NOT BE CONSIDERED.)
BOOKKEEPING:
- QUICKBOOKS (Online): MUST HAVE 10 YEARS OF CONSISTENT EXPERIENCE AND BE EXTREMELY COMFORTABLE WITH ONLINE QUICKBOOKS.
- Manage all aspects of the company's financial records and transactions
- Prepare and analyze financial statements, including balance sheets, income statements, and cash flow statements
- Perform general ledger accounting and maintain accurate records of all financial activities
- Conduct account analysis to ensure accuracy and identify any discrepancies or issues
- Prepare and file tax returns, ensuring compliance with all relevant regulations
- Assist with budgeting and forecasting processes
- Complete journal entries and reconcile accounts as needed
- Utilize Sage or other accounting software to manage financial data effectively
- Provide support for audits and assist with the preparation of audit schedules
- Stay updated on technical accounting standards and implement changes as necessary
- Additional tasks as assigned
OFFICE MANAGER: MUST KNOW MICROSOFT TEAMS
- Prepare schedules for entire company
- Review upcoming events and add pertinent information as needed (pre-production review)
- Ordering supplies
- Answering phones
- Handling customer calls & customer service
- Managing warehouse productivity: Plan vs Actual
- Making travel arrangements
- Follow up on reviews & thank you notes
- Understand digital interfaces in accounting
- Calling clients in support of Ampa as needed
- Additional tasks as needed
HUMAN RESOURCES:
- Manages HR procedures and paperwork for new hire employees
- Handles background checks
- Assists with job postings
EXPERIENCE REQUIRED:
- 5 - 10 YEARS CONSISTENT EXPERIENCE IN QUICKBOOKS (Online)
- Proven experience in corporate accounting or full charge bookkeeping roles
- Strong knowledge of general ledger accounting principles and practices
- Proficiency in using Sage or similar accounting software
- Familiarity with tax regulations and experience in preparing tax returns
- Excellent analytical skills with the ability to perform account analysis effectively
- Attention to detail and accuracy in financial record keeping
- Ability to handle confidential information with integrity and professionalism
- Strong organizational skills and the ability to prioritize tasks effectively
- Proficient in 10-key typing for efficient data entry
COLLEGE DEGREE REQUIRED
Schedule:
- MUST BE ABLE TO WORK BETWEEN 8:30am - 5:30PM Monday to Friday
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Experience:
- Office Management: 5 years (Required)
- Human Resources: 5 years (Required)
- Online Quickbooks: 10 years (Required)