Office Assistant

Office Assistant

Job description

Duties include, but not limited to

• Work closely with all staff on projects assigned.
• Greet clients/visitors as needed.
• Handle incoming calls and other communications.
• Project folder setup from bidding, to award, to close out. (requesting insurance certificates, bonds when necessary, making sure all required tax documentation is received, etc.).
• Assist Estimating in receiving plans and specification documents for bidding, review project specifications to prepare bid packages.
• Asist Accounting & Bookkeeping with data entry.
• Data entry for Payroll & Certified Payroll.
• Backend employee support.
• Maintaining office supplies.
• Assist staff with mailing packages via UPS.
• Organize office common areas.
• Interact with company customers, employees, and material suppliers in a professional manner.
• Maintain Insurances, including General Liability Insurance, Umbrella Policy, Worker’s Compensation Insurance, and other project and owner Insurance Policies
• Oversee, Assist, Maintain and Review up-to-date Insurance Certificates.
• Maintain Vehicle and Equipment Registrations.

• Required Skills:
• Highly Efficient and Organized
• Excellent communication skills both verbal and written
• Computer Savvy, Proficiency in MS Office Suite (Outlook, Word, and Excel)
• Attention to detail and problem solving skills
• Strong Work Ethic
• Sharp Social Skills
• Enthusiastic Attitude
• Self-Motivated
• Ability to take the Initiative and Get Things Done
• Ability to Adapt

Qualifications:

• High school diploma or equivalent required; Associates degree preferred.
• Proficient in Microsoft Word, Excel, & Adobe Acrobat.
• Must demonstrate an ability to manage multiple priorities in a deadline driven environment.
• Reliable, punctual, detail oriented.
• Familiarity with general office procedures.
• Must possess good organizational skills as well as good interpersonal skills.

Job Type: Full-time

Salary: Commensurate with Experience. ($40,000.00 - $60,000.00 per year)

Benefit Conditions:

• 90 Days

Schedule:

• Monday to Friday

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 3 years (Required)
• Construction Related Administrative : 3 years (Required)

Work Location: In person

Salary : $40,000 - $60,000