What are the responsibilities and job description for the Director of Transactions and Records position at AMLI Residential and Careers?
Exciting news: the AMLI Residential Legal and Risk Management team is expanding! We are looking to hire a talented Director of Transactions and Records Management to drive the planning, execution, and oversight of corporate real estate transactions within our Legal Department. In this key role, you will play a critical part in supporting our operational growth while ensuring alignment with legal, regulatory, and business objectives. The ideal candidate will possess a deep understanding of real estate transactions law, corporate records and governance procedures, and the intricacies of multifamily asset operations.
Essential Functions:
- Oversee execution of acquisitions, dispositions, financings, and joint venture transactions. Communicate the status of transactions with the appropriate team members and counsel at the relevant time, and ensure that proper governance procedures are followed.
- Assemble and supervise due diligence teams, both onsite and virtually. Coordinate weekly status calls, consultant scheduling, onsite reviews, and data room management.
- Plan and lead site visits, including setting schedules, prepping team members, liaising with onsite staff, and debriefing daily with senior leadership.
- Supervise the procurement of title and survey, work with the transactions team and attorney to troubleshoot and clear issues, and provide authority and clearance documentation. Review third-party reports and seller deliveries for distribution and evaluation by appropriate team members, and facilitate team discussions and document findings.
- Direct escrow mechanics, including documentation, funding, timing, and communications, to ensure smooth closings.
- Monitor and track post-closing obligations, ensuring timely resolution and proper documentation of deliverables. Research real estate, transaction, and data governance issues to ensure consistency and document compliance with PSA and regulatory requirements.
- Provide leadership and support to onsite management teams to ensure they understand transaction timing and processes, consistently follow procedures, and are given the tools they require to execute their tasks efficiently and effectively.
- Supervise the collection and dissemination of closing records and documentation, including closing binders for acquisition, disposition, joint venture, and financing transactions. Manage all digital record storage and compliance matters.
- Debrief the transaction team to document lessons learned, ensure consistency, and share best practices.
- Create and manage document policies, procedures, and checklists for transactions to support scalability.
- Develop and enforce digital records retention policies and ensure compliance with legal, regulatory, and governance standards related to all company and third-party partner records.
Compensation and Benefits:
Benefits of Working with AMLI Residential
- Hybrid Role
- $90,000 - $105,000 (based on experience) plus year-end bonuses
- Medical, Dental, and Vision Coverage
- 401(k) Company Match
- Life Insurance, Long Term Disability, Short-Term Disability, and Parental Leave
- Generous rental Discount at any AMLI apartment
- Tuition Reimbursement
- PTO – up to 20 days of paid of time off plus 9 paid holidays. PTO increases with tenure.
Education and/or Experience:
- Bachelor’s degree preferred.
- A minimum of 5 years of related work experience is preferred.
- Travel required.
- Knowledge and understanding of general legal terms, laws, and procedures related to the apartment industry, contracts, and leases is preferred.
- Must be able to work mostly independently with minimal supervision and demonstrate good judgment in a variety of situations.
- Demonstrate customer service experience and effective management of various and concurrent priorities.
Technical Skills: Proficiency in Microsoft Products, including Excel, Word, OneNote, and SharePoint, as well as other SaaS platforms such as Entrata, Elise AI, Origami, and Navex, is strongly preferred.
PHYSICAL DEMANDS: Frequent use of hands and fingers is necessary for tasks involving gripping, lifting, or manipulation of materials and objects, including computer keyboards. Employee must be able to talk and hear on the telephone. The employee is required to sit for extended periods of time. Specific vision abilities required by the job include close vision, distance vision, and ability to adjust focus.
AMLI is a leader in sustainable LEED and ENERGY STAR-certified luxury apartment communities. Founded in 1980 as AMLI Realty Co. and now owned by PRIME Property Fund, a core, open-ended, institutional real estate fund managed by Morgan Stanley, AMLI Residential has grown to become a prominent and well-respected multifamily real estate developer and owner with $12 billion in assets.
AMLI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Gym membership
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Tuition reimbursement
- Wellness program
Work Location: Hybrid remote in Chicago, IL 60604
Salary : $90,000 - $105,000