What are the responsibilities and job description for the Office Manager position at Amick & Company, CPAS?
Location: Louisville, KY
Job Type: Full-Time
Reports To: Senior Leadership
Position Summary
We are seeking an organized and proactive Office Manager to oversee the daily administrative operations of the firm and ensure a smooth, efficient, and professional office environment. This role serves as a central point of coordination for staff, clients, and leadership, supporting both internal operations and external client service.
The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining a high level of professionalism and confidentiality.
Key Responsibilities
Office Operations & Administration
- Manage day-to-day office operations to ensure efficiency and organization
- Maintain office systems, supplies, and vendor relationships
- Coordinate schedules, meetings, and office logistics
- Oversee document management, filing systems, and record retention
- Assist with billing, invoicing, and collections tracking
Client Service & Front Office Management
- Serve as the first point of contact for clients, providing a professional and welcoming experience
- Manage incoming calls, emails, and client inquiries
- Coordinate client appointments and support onboarding processes
- Assist with the preparation and delivery of client documents
Financial & Administrative Support
- Coordinate with accounting staff to ensure timely processing of administrative tasks
Staff Support
- Help coordinate staff meetings, trainings, and internal communications
Compliance & Process Improvement
- Identify opportunities to improve administrative processes and workflows
- Ensure confidentiality and proper handling of sensitive financial and client information
Required Qualifications
- Associate’s or Bachelor’s degree
- Ability to assist in proposal writing
- Minimum of 3 years of office management or administrative experience
- Strong organizational and project management skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent communication and interpersonal skills
Preferred Qualifications
- Experience working in a CPA firm, professional services firm, or financial environment
- Familiarity with accounting or practice management software
- Experience with billing, invoicing, or collections processes
Key Competencies
- Strong attention to detail and organizational excellence
- Ability to manage multiple priorities and deadlines
- Professional demeanor and strong client service orientation
- Problem-solving mindset with a proactive approach
- High level of discretion and confidentiality
Compensation & Benefits
We offer a competitive compensation package, including:
- Health, dental, and vision insurance
- 401(k) retirement plan with employer match
- Paid time off (PTO)
- Opportunities for professional development and growth
Ideal Candidate
The ideal candidate is a dependable and resourceful professional who thrives in a fast-paced, client-focused environment. This individual brings strong organizational leadership, a service-oriented mindset, and the ability to keep office operations running smoothly while supporting both staff and clients.
How to Apply
Interested candidates should submit a resume and cover letter for consideration.
Pay: $21.00 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $21 - $24