$32-$45/hr - Recruiting Coordinator

Job Description

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You can text us to schedule a quick 10-minute info call and speak with someone from our team before applying.

This is not a formal interview — just a chance to ask questions and learn about next steps.

Text: (916) 866-7932

We’ll send you a link to book a time that works for you.

About The Role

Our client is hiring a Recruiting Coordinator to support hiring during a key stage of team growth. This role helps keep the recruiting process organized, responsive, and candidate-centered by coordinating interviews, managing logistics, and supporting recruiting operations in a fast-paced, in-person startup environment.

You’ll work closely with recruiters, hiring managers, workplace and office administration, leadership, and cross-functional operations partners. This role is well suited for someone who is highly organized, communicates clearly, and enjoys creating a smooth, thoughtful experience for candidates while helping internal teams stay aligned and on track.

Core Attributes

• Organization: You can manage many moving pieces at once while keeping details accurate and timelines on track.
• Candidate Care: You communicate clearly, follow through promptly, and help create a positive candidate experience.
• Urgency: You respond quickly, adapt to shifting needs, and keep momentum moving in a fast-paced environment.
• Judgment: You handle sensitive information carefully and know when to escalate issues or ask questions.
• Coordination: You bring structure to scheduling, logistics, and cross-functional communication across multiple stakeholders.
• Adaptability: You are comfortable working through ambiguity and evolving processes as the company grows.
• Process Improvement: You look for ways to make recruiting operations more efficient, consistent, and scalable.
  
  

Responsibilities

• Coordinate and schedule interviews across multiple teams and time zones
• Serve as a primary point of contact for candidates throughout the interview process
• Ensure an exceptional candidate experience through timely communication and follow-up
• Partner with recruiters and hiring managers to manage interview logistics and hiring timelines
• Maintain accurate candidate records and recruiting data in the ATS
• Assist with drafting offer letters, onboarding coordination, and pre-employment processes
• Support recruiting events, career fairs, university outreach, and onsite interview coordination
• Help improve recruiting operations, processes, and documentation as the company scales
• Coordinate travel arrangements and onsite interview experiences when needed
• Track recruiting metrics and assist with reporting and pipeline management
• Collaborate cross-functionally with operations partners to support hiring initiatives
  
  

Qualifications For Success

Minimum Requirements:

• 1–3 years of experience in recruiting coordination, talent operations, HR coordination, or administrative support
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced startup environment
• Excellent written and verbal communication skills
• Strong sense of urgency and follow-through
• Comfort working with ambiguity and evolving processes
• Proficiency with Google Workspace and scheduling tools
• Interest in robotics, engineering, AI, or emerging technologies
  
  

Preferred Qualifications

• Experience supporting technical recruiting teams
• Startup or high-growth company experience
• Experience coordinating onsite interviews, executive scheduling, or recruiting events
• Familiarity with engineering or robotics-related roles and interview processes
• Experience with ATS platforms such as Rippling, Greenhouse, Lever, Ashby, or similar systems
  
  

Working Environment

• Work environment: In-person
• Location: Cambridge, MA
• Schedule: Full time, Monday through Friday, approximately 8:00 AM to 6:00 PM
• Assignment length: 12-month contract
  
  

About Our Client

Our client is a company working in robotics and physical AI. Based on the information provided, the team is scaling and hiring across technical and operational functions. This role supports that growth by helping the recruiting process stay organized, efficient, and candidate-centered during an important stage of expansion.

Our Commitment to You

Ami Arroyo Recruiting is a specialized recruiting partner focused on autonomous vehicles and physical AI. We support the operational ecosystem that makes this technology real—vehicle operations, safety, fleet and field teams, technicians and mechanics, learning and development, customer support, and the behind-the-scenes HR and operations roles that keep programs running. We connect talented people with high-impact work—and we keep the process human, clear, and candidate-centered.

Help shape a thoughtful, high-touch hiring experience while building the team behind breakthrough robotics work!

Equal Opportunity and Work Eligibility

We embrace diversity and are proud to be an Equal Opportunity Employer. All qualified candidates are encouraged to apply and will receive consideration without regard to protected status. While we are not able to sponsor visas at this time, we welcome every candidate eligible to work in the United States to connect with us.