What are the responsibilities and job description for the Grant & Budget Analyst —Grant Manager position at Amherst-Pelham Regional Public Schools?
Grants Management
- Oversee and manage all federal, state, and local grant funds in coordination with the Director of Finance (DOF).
- Facilitate grant application process with district leadership and DOF; ensure timely submission and budget entry for application.
- Upon grant award, create munis account codes and upload grant budgets.
- Maintain internal grant tracking sheets and request monthly reimbursements.
- Invoice for local grants on monthly grants providing all backup documentation.
- Follow up with grant administrators to monitor grant budget balances, ensure full spending by year-end or initiate grant refunds.
- Ensure grant spending aligns with narratives and complies with federal/state regulations.
- Complete grant amendments as needed.
- Complete time and effort documentation
- Complete MTRS/Hampshire County payments for all federal grants.
- Review grant balance sheet accounts monthly.
- Complete Final Financial Reports for all grants.
- Review opportunities for new grant applications and share with appropriate staff, assist with coordination of grant applications.
Audits & Compliance
- Support the yearly external audit for the district.
- Ensure and enforce district, federal, state and local policies and procedures.
Administrative
- Review and enter all journal entries and budget transfers
- Assist DOF with all capital related activities as directed
- Collaborate with internal departments and respond to inquiries related to grants and financial procedures.
- Participate in Business Office meetings, or interdepartmental meetings
- Perform other duties as assigned by the Director of Finance.
Qualifications:
- Associates degree in finance, accounting, public administration, or a related field (preferred)
- Minimum 3–5 years of experience in grant management or finance related field
- Proficiency in financial software (e.g., MUNIS) and Microsoft Excel.
- Strong organizational, analytical, and communication skills.
- Ability to work independently and manage multiple priorities.