Transaction Management

The Amherst Group of companies comprise of leading real estate investment and advisory firms with a mission to transform the way real estate is owned, financed and managed. Amherst leverages its proprietary data, analytics, technology, and decades of experience to seek solutions for a fragmented, slow-to-evolve real estate ecosystem and to materially improve the experience for residents, buyers, sellers, communities, and investors. Today Amherst has over 1000 employees and $14.1 billion in assets under management.

Over the past decade, Amherst has scaled its platform to become one of the largest operators of single-family assets and has acquired, renovated, and leased more than 46,000 homes across 32 markets in the U.S. The firm delivers customized, stabilized cash-flowing portfolios of assets to its investors, wrapped in all the ongoing services required to manage, own, and finance the asset including property management, portfolio management, and a full capital markets team. In addition to its single-family rental platform, Amherst’s debt business pursues two distinct credit strategies in mortgage-backed securities and commercial real estate lending. Over its 25-year history, Amherst has developed a deep bench of research and technology talent, and leverages data and analytics at every stage in the asset lifecycle to improve operations and preserve long-term value for our investors and the more than 188,000 residents the firm has served.

Key Responsibilities

• Manage residential real estate transactions from contract execution through

• closing for both acquisition and resale transactions.

• Review purchase and sale agreements, amendments, disclosures, and other

• contractual documents to ensure completeness, accuracy, and compliance with

• company policies and legal requirements.

• Review executed purchase contracts and confirm all required documentation has

• been received.

• Coordinate with Listing Agents, Resale Advisors, buyers, sellers, title companies,

• lenders, notaries, attorneys, and internal business partners to ensure all transaction

• milestones are met on schedule.

• Prepare properties for listing by coordinating listing documentation, reviewing

• listing packages, and ensuring all required information is complete before properties

• are marketed.

• Monitor title-related activities.

• Coordinate document execution, including notary appointments and wet-sign documents when required

• Coordinate the listing process from Coming Soon through Closing.

• Review listing packages for completeness and obtain required approvals before properties are listed.

• Support Listing Agents and Resale Advisors by preparing, reviewing, and facilitating the execution of listing agreements, disclosures, amendments, and other contractual documents throughout the transaction lifecycle.

• Maintain accurate transaction records and update internal systems to reflect the current status of each transaction.

• Review closing documents, Seller HUD/Closing Disclosure, seller eDocs, executed closing packages, and verify closing cost entries prior to funding.

• Coordinate close date extensions, document processing, and seller proceeds wire instructions to support successful closings.

• Verify MLS information, pricing, disclosures, photographs, and marketing documentation for accuracy prior to publication.

• Assist with price changes, active listing maintenance, and expiration management.

Job Requirements
Minimum Requirements:

• • Currently pursuing or have completed a bachelor's degree in Business
• Administration, Real Estate, Finance, Legal Studies, or a related field.
• • Minimum of 2 years of back-office, transaction coordination, administrative
• operations, or related experience.
• • English proficiency at B2 (Upper-Intermediate) or higher, with strong verbal
• and written communication skills.
• • Strong organizational and time management skills, with the ability to manage
• multiple transactions simultaneously.
• • Ability to work effectively in a fast-paced environment while meeting
• deadlines, service level agreements (SLAs), and Key Performance Indicators
• (KPIs).
• • Detail-oriented with a high level of accuracy when reviewing documentation
• and maintaining transaction records.
• • Proactive mindset with the ability to identify issues, prioritize tasks, and
• follow through with minimal supervision.
• • Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and the ability
• to quickly learn new systems and transaction management platforms.

Preferred Qualifications:

• • Experience in residential real estate transactions, title, escrow, mortgage,
• property management, or transaction management.
• • Experience working in a metric-driven environment with productivity and
• quality performance goals.

Functional and Behavioral Skills
Functional Skills:

• • Advanced proficiency in Microsoft Outlook, Excel, Word, and Teams
  • Salesforce Knowledge (Preferred)
  • SharePoint (Preferred)

Behavioral Skills:

• • Communication: Communicates clearly and professionally with internal
• teams, external partners, and customers, providing timely updates and
• ensuring all parties remain informed throughout the transaction lifecycle.
• • Collaboration & Teamwork: Builds strong working relationships across cross
• functional teams, supporting Listing Agents, Resale Advisors, Title
• Companies, and other stakeholders to achieve common goals.
• • Attention to Detail: Demonstrates a high level of accuracy when reviewing
• contracts, transaction documents, and system data to minimize errors and
• ensure compliance.
• • Proactiveness: Takes initiative to anticipate needs, follow up on outstanding
• items, and resolve issues before they impact transaction timelines.
• • Accountability: Takes ownership of assigned transactions, ensuring
• responsibilities are completed accurately, on time, and in accordance with
• company standards.