Office Manager & Bookkeeper

Ames Watson, a Maryland-based Private Equity firm is seeking an Office Manager and Bookkeeper, to join its team in the greater Washington DC – Baltimore region. Ames Watson is a private holding company with over $2 billion in revenue that purchases, partners with, and transforms companies to create long-term value. Our strategy is to bring more than capital to companies. We bring energy, know-how, problem solving, deep resources and experience to grow companies, and move them past “inflection points.” Ames Watson is a permanent capital holding company with committed capital and the resources to move quickly and the capabilities to help businesses reach long-term success.

We’re seeking a highly organized and dependable Office Manager & Bookkeeper to keep our small office running smoothly. This role combines general office management, administrative support, and light bookkeeping. The ideal candidate enjoys variety in their day, is comfortable handling both people-facing and numbers-focused work and thrives in a collaborative fast-paced environment.

Key Responsibilities

Office Administration (10%)

• Oversee day-to-day office operations, supplies, and maintenance.
• Manage office equipment and coordinate IT or facilities support as needed.
• Handle mail, packages, and general correspondence.
• Order supplies and manage facilities support for NYC office, remotely.
• Coordinates preparation and shipment of packages, as needed.

Bookkeeping & Financial Support (40%)

• Record and categorize transactions in QuickBooks.
• Assist with accounts payable and receivable process; reconcile bank statements.
• Organize and review employee expense reports and vendor payments.
• Maintain organized financial records and assist with monthly reporting.

Legal & Compliance Support (30%)

• Assist with preparing and tracking NDAs, engagement letters, and other routine legal documents.
• Maintain organized electronic files for Ames Watson and its portfolio companies.
• Assist in preparation of signature page packets for pending transactions.
• Coordinate document execution and signature collection via DocuSign or similar platforms.
• Support entity formation, annual filings, and other corporate governance tasks.

People & Operations (20%)

• Support onboarding of new hires and workspace setup.
• Manage and track computer employee computer equipment.
• Help implement and improve office systems and administrative processes.
• Coordinate team events.
• Provide administrative assistance to Recruiting functions through scheduling and documenting feedback.
• Assist with special projects and other tasks that keep the business running efficiently.
• Other duties as assigned.

Qualifications

• Bachelor’s degree required.
• Bookkeeping or accounting certificate a plus.
• 3 years of experience in office management, administration, and bookkeeping.
• Working knowledge of QuickBooks (or similar accounting software).
• Strong attention to detail and accuracy with numbers.
• Excellent communication, organizational, and problem-solving skills.
• Proficient in Microsoft Office.
• Ability to multitask and prioritize effectively in a fast-paced environment.