Preconstruction Bid Coordinator

At Amerivet Contracting, we believe that culture, collaboration, and growth opportunities are the foundation of a successful career in construction. We are structured to provide the resources and support you need—without the red tape of large corporate environments. Our team values integrity, accountability, quality, and trust, while fostering a family-friendly and supportive workplace.

We are committed to professional growth, offering a safe and inclusive environment where diverse perspectives are heard, and every employee has the opportunity to thrive.

Amerivet Contracting is seeking an experienced and detail-focused Construction Bid Coordinator to support preconstruction and estimating operations across a diverse range of commercial projects, including public works, federal contracts, and emergency response work. The ideal candidate will have 5 years of experience bid coordinating for a general contractor, with a proven track record on projects ranging from $1 million to $15 million in value.

This position will support the team by managing and organizing bid opportunities, coordinating with subcontractors and vendors, tracking bid submissions, and ensuring accurate and timely follow-up. This role is critical as we transition from a specialty subcontractor into a full-service general contractor — you will help filter through potential work, maintain bid pipelines, and streamline the bidding process for our estimating team.

Key Responsibilities

Bid Opportunity Management

• Monitor and research project leads, solicitations, and public/private bid portals to identify construction opportunities.
• Qualify and evaluate potential projects based on company criteria (size, trade, scope, risk, margin potential).

Document Coordination

• Collect, organize, and distribute bid documents (drawings, specifications, addenda, clarifications) to internal estimating team and subcontractors.
• Maintain a bid library and ensure version control for all bid documentation.

Subcontractor & Vendor Liaison

• Solicit and collect subcontractor/vendor quotes, pricing, and scope proposals according to bid packages.
• Build and maintain relationships with subcontractors, suppliers, and vendors.
• Maintain trade-partner database(s) and contact information on bid solicitation websites
• Facilitate pre-bid meetings and site-walks, as needed.

Bid Tracking & Reporting

• Track all bid activities (invitations, responsibilities, deadlines, deliverables) in a bid-management system (e.g., Excel, Procore, BuildingConnected, etc.).
• Organize and track RFP’s, bid calendars and deadlines.
• Generate reports for leadership on bid pipeline, win rate, and key metrics.
• Ensure all bid submissions are complete, on time, and comply with bid requirements.

Administrative Support

• Prepare and submit bid packages, including pricing, cover sheets, and required documentation.
• Manage bid calendars, deadlines, and follow-up reminders.
• Coordinate internal review processes (e.g., pre-bid strategy meetings, internal bid sign-off).

Process Improvement

• Recommend and implement improvements to the bid coordination process to improve efficiency, accuracy, and bid conversion rate.
• Help develop and standardize bid checklists, templates, and best practices.

Collaboration

• Work closely with estimators, project managers, operations, and leadership to ensure alignment on bid strategy and resource allocation.
• Support post-bid debriefs to collect “lessons learned” and inform future bidding decisions.
• Perform other duties as assigned to support the department or leadership team.

Required Qualifications:

• Minimum 5 years of bid coordination or estimating experience with a commercial general contractor.
• Proven success coordinating commercial projects between $1M–$15M in value.
• Demonstrated expertise in public works, federal contracts, and emergency services.
• Must have strong working knowledge of prevailing wage laws, Davis-Bacon wage determinations, and labor compliance documentation.
• Proficiency in Procore, Bluebeam, Microsoft Excel, and construction estimating software.
• Strong understanding of construction methods, materials, and project sequencing.
• High competency in reviewing plans, specs, addenda, and all bid documents.
• Familiarity with California Building Codes, bid bonding, and contractor licensing requirements.
• Ability to build detailed budgets, breakdown project costs, and evaluate subcontractor quotes.
• Excellent organizational, analytical, and communication skills.
• Established trade partner relationships in the Southern California region.

Preferred Qualifications:

• Bachelor’s degree in Construction Management, Civil Engineering, or a related field.
• Bilingual in English and Spanish is a plus.

Employment Requirements:

As a condition of employment, all candidates selected for hire will be required to complete the following preemployment screening, in accordance with California and federal law:

• Criminal Background Check
• Employment History Verification
• Education Verification
• Motor Vehicle Record Check (must have a clean driving history for insurance eligibility)
• Professional References Check
• Eligibility to Work in the U.S., in accordance with I-9 verification requirements

All screenings will be conducted confidentially and in compliance with the California Fair Chance Act, the Fair Credit Reporting Act (FCRA), and all applicable labor laws.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Cell phone reimbursement
• Dental insurance
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Ability to Commute:

• Carlsbad, CA 92011 (Required)

Ability to Relocate:

• Carlsbad, CA 92011: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $28