What are the responsibilities and job description for the Accounts Payable Specialist position at Ameritrue Real Estate & Management?
Job Overview:
We are seeking a highly organized, detail-oriented Accounts Payable Specialist to manage the company’s accounts payable process from invoice receipt through payment. This position is responsible for accurately processing, tracking, reconciling, and paying hundreds of bills each month while ensuring payments are made accurately and on time.
The ideal candidate has prior accounts payable or accounting experience, excellent organizational skills, strong attention to detail, and the ability to manage a high volume of transactions without losing accuracy. This person must take ownership of their work, be comfortable working independently, and be able to identify and resolve discrepancies before they become problems
Responsibilities
- Process and accurately enter a high volume of vendor invoices each month.
- Review invoices for accuracy, proper coding, approvals, supporting documentation, and payment terms.
- Track outstanding invoices and ensure bills are paid accurately and on time.
- Maintain organized records of invoices, payments, and vendor documentation.
- Reconcile vendor statements and investigate discrepancies or missing invoices.
- Communicate with vendors regarding invoices, payment status, account questions, and discrepancies.
- Verify vendor information and maintain accurate vendor records.
- Prepare and process checks, ACH payments, credit card payments, or other approved payment methods.
- Monitor accounts payable aging and identify upcoming payment obligations.
- Assist with month-end closing activities, including AP reconciliations and accruals as needed.
- Research and resolve discrepancies between invoices, purchase orders, receiving records, and accounting records.
- Ensure accounts payable transactions are properly documented and recorded in accordance with company procedures.
- Maintain confidentiality of financial and vendor information.
- Identify opportunities to improve the efficiency and accuracy of the accounts payable process.
- Perform other accounting and administrative duties as assigned.
Qualifications:
Required:
- Previous accounts payable, bookkeeping, or accounting experience.
- Strong attention to detail and a high level of accuracy.
- Excellent organizational and time-management skills.
- Ability to manage a high volume of invoices and deadlines.
- Strong ability to prioritize and stay organized in a fast-paced environment.
- Proficiency with Microsoft Excel and general computer applications.
- Strong communication and problem-solving skills.
- Ability to work independently and take ownership of assigned responsibilities.
- Ability to identify errors, discrepancies, and missing information.
- Strong sense of accountability and follow-through.
Preferred:
- 2 years of accounts payable or accounting experience.
- Experience processing a high volume of invoices.
- Experience with accounting or ERP software.
- Experience with vendor reconciliations and month-end accounting procedures.
Join our team as an Accounts Payable Specialist to play a vital role in maintaining our company's financial health! Bring your expertise in accounting systems, financial concepts, and data analysis to ensure seamless payment processes while supporting our commitment to compliance and excellence.
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Paid time off
Work Location: In person