What are the responsibilities and job description for the Administrative Assistant position at Ameritech Facility Services?
Pay: $18.00 - $21.00 per hour
Job description:
Location: Mansfield, TX | On-Site
Pay: $18.00$21.00 per hour
Employment Type: Part-time, Hourly / Non-Exempt
Travel: None
Ameritech Facility Services is seeking a detail-oriented Administrative Sales Assistant to support our Division 10 specialties team in Mansfield, TX.
This role will support the bidding and fulfillment process, with a primary focus on preparing and sending sales proposals to general contractors and coordinating material procurement for awarded projects.
Responsibilities
- Proposal & Bid Management: Use Building Connected to track invitations to bid, download project blueprints and specifications, and send completed sales proposals to general contractors.
- Material Procurement: Review submittals and approved orders and accurately purchase Division 10 materials, including toilet partitions, bathroom accessories, fire extinguishers, and lockers.
- ERP Data Entry: Maintain project statuses, client information, and order tracking in Acumatica.
- Vendor Coordination: Communicate with specialty manufacturers regarding pricing and lead times, place purchase orders, and track shipments to ensure timely delivery to job sites.
- Sales Support: Assist sales representatives with follow-up emails, phone calls to general contractors, and gathering missing project documentation.
Qualifications
- Experience with Acumatica or similar construction ERP software is preferred.
- Experience with BuildingConnected is preferred.
- Ability to read basic construction project schedules, architectural plans, or take-off documents is a plus.
- Clear and professional verbal and written communication skills.
- Strong organizational skills and exceptional attention to detail.
- Ability to accurately match manufacturer part numbers with project submittals.
- Comfortable working in a fast-paced construction office environment.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k)
- Paid time off
- Paid holidays
- Additional company benefits
Work Location: In person
Salary : $18 - $21