HR Assistant

Position Summary

The Assistant HR Director supports the Human Resources Director in coordinating and administering key HR functions to ensure Ameristate Bank maintains a strong, compliant, and people-centered workplace. This role assists with payroll administration, employee relations, onboarding, benefits support, and compliance with federal and state employment laws. The ideal candidate is passionate about supporting employees, eager to learn, and able to adapt to evolving HR needs in a highly regulated banking environment.

Essential Duties & Responsibilities

Payroll Support

• Assist in the preparation, review, and processing of payroll in accordance with wage and hour regulations and internal policy.

• Help track employee timekeeping, PTO usage, and payroll changes (new hires, terminations, promotions, deductions, etc.).

• Support payroll audits, reconciliations, and documentation to ensure accuracy and compliance.

• Coordinate with Finance and external payroll vendors (if applicable) to resolve payroll issues timely and discreetly.

Human Resources Operations

• Support recruitment efforts including posting jobs, screening applications, coordinating interviews, and communicating with candidates.

• Assist with onboarding, orientation, and new-hire documentation, ensuring completion of required employment paperwork.

• Help maintain accurate employee records and confidential HR files, ensuring compliance with record retention requirements.

• Provide support for benefits administration including enrollments, changes, and general employee questions.

Compliance & Policy Support

• Assist in ensuring HR practices and documentation remain compliant with applicable federal and state laws (i.e., FLSA, FMLA, ADA, EEO, OSHA, and applicable state labor regulations).

• Support HR Director in maintaining and updating employee handbook policies, HR procedures, and internal forms.

• Assist with annual compliance trainings, reporting needs, and regulatory documentation as required in a banking environment.

Employee Relations & Support

• Promote a positive workplace culture and provide guidance to employees on general HR questions.

• Support employee relations matters, including documentation, coaching support, and follow-up actions as directed.

• Participate in investigations or disciplinary processes as assigned, ensuring professionalism and confidentiality.

General Administrative Support

• Assist in planning employee engagement activities, recognition programs, and internal communications.

• Support performance review cycles, training tracking, and HR reporting.

• Handle additional duties and special projects as assigned.

Qualifications

Preferred Education & Experience

• Associate degree or higher in Human Resources, Business Administration, or related field preferred (or equivalent experience).

• Experience in HR, payroll, administrative support, or a relatable role preferred.

• Banking industry experience is helpful but not required.

Skills & Competencies

• Strong attention to detail and ability to handle confidential information with integrity.

• Working knowledge (or willingness to learn) payroll processes and HR compliance requirements.

• Strong interpersonal skills with a passion for serving and supporting people.

• Ability to communicate clearly and professionally in writing and verbally.

• Proficiency with Microsoft Office (Word, Excel, Outlook); HRIS/payroll system experience is a plus.

• Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced, regulated environment.

Core Values & Expectations

• Passion for people and commitment to building an employee-first culture.

• Willingness to learn and take on new responsibilities to support the HR team and bank operations.

• Demonstrates professionalism, ethical conduct, and accountability.

• Team-oriented with an adaptable, solutions-focused mindset.

Work Environment & Physical Requirements

• Primarily office-based; frequent computer work and sitting required.

• Must be able to communicate effectively with staff and leadership.

• Occasional travel to branch locations or community events may be required.

Equal Opportunity Employer

Ameristate Bank provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type in accordance with applicable federal and state laws.