Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity for someone with strong office management skills, technical proficiency, and a passion for delivering outstanding customer service. If you thrive in fast-paced settings and excel at multitasking, this is the perfect role for you!

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Maintain organized filing systems, handle data entry tasks with accuracy, and ensure all records are up-to-date using spreadsheets and productivity software.
• Coordinate calendar management and schedule appointments for staff members.
• Support office management by overseeing supply inventories, data entry and assisting with basic administrative tasks.
• Provide excellent customer support by responding promptly to client inquiries via phone or email, ensuring clear communication and positive interactions.
• Assist with word processing, and preparing reports or correspondence as needed.
• Collaborate with team members on special projects, ensuring timely completion while maintaining high standards of organization and efficiency.

Requirements

• Proven experience in office administration or clerical roles.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel).
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional communication skills, both verbal and written.
• Demonstrated experience in data entry, filing systems, calendar management, and phone communication.
• Ability to handle sensitive information discreetly while maintaining professionalism at all times.

Pay: $35,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan

Work Location: In person

Benefits:

Salary : $35,000 - $60,000