Program Assistant I

GENERAL INFORMATION:

The Program Assistant provides administrative, programmatic, technical, and communications support to ensure effective planning, coordination, and delivery of program activities. This role is essential to the successful implementation of grant-funded projects by supporting operations, maintaining accurate systems, and fostering positive working relationships with staff, partners, and stakeholders. The Program Assistant works directly under the supervision of the Program Director.

Please apply on EdJoin:

Application link: https://www.edjoin.org/Home/JobPosting/2200550

Qualifications:

Required

• Minimum of one (1) year of experience in an administrative capacity or related programexperience.
• Ability to independently plan, organize, and coordinate multiple projects with concurrentdeadlines.
• Strong attention to detail, accuracy, and organizational skills.

Preferred

• Experience supporting community and student programs, particularly in NationalService, afterschool, prevention, volunteerism, or health and wellness.
• Experience developing and posting social media content.
• Familiarity with the goals, policies, and standards of grant-funded programs.

Primary responsibilities:

Program Support

• Support program events, trainings, and meetings by assisting with logistics, scheduling, and documentation.
• Contribute to a collaborative team culture that reflects program values and organizationalpriorities.
• Assist with recruitment processes, including posting opportunities, maintaining applicantrecords, scheduling interviews, and supporting onboarding of selected candidates.
• Draft and distribute outreach materials (e.g., flyers, newsletters, social media posts) tosupport recruitment and program visibility.

Administrative Support

• Manage scheduling, meeting logistics, and calendar coordination for program activities.
• Provide clerical and administrative support, including preparation of forms,correspondence, and program materials.
• Maintain accurate program files, records, and documentation.
• Support procurement processes, including supplies, equipment, and services.

Reporting & Technical Assistance

• Support data collection, reporting processes, and follow-up with programs forinformation.
• Track and report findings during system development and improvement processes.
• Prepare clear instructional materials to support staff in using new systems.
• Set up and monitor timekeeping and record-keeping systems.
• Conduct regular communications with applicants, members, and on-site supervisors.

Knowledge, Skills & Abilities:

• Proficiency in Microsoft Word, Excel, PowerPoint, Google Suite, and database systems.
• Experience with developing and posting content for social media platforms.
• Familiarity with recruitment, outreach, and volunteer or member engagement strategies.
• Strong written and verbal communication skills, with the ability to present program information clearly and effectively.
• Skilled in creating outreach and communication materials such as newsletters, flyers, andsocial media posts.
• Strong time management and organizational skills with the ability to manage multipleprojects and meet deadlines.
• Ability to independently plan, organize, and prioritize tasks.
• Ability to work effectively across multiple teams, including project staff, consultants,organizational staff, and funders.
• High attention to detail and accuracy in all tasks.
• Demonstrated professionalism and ability to work inclusively with diverse individuals and groups.
• Collaborative and team-oriented approach to work.
• Flexibility to work occasional evenings or weekends to support program events.

Application link: https://www.edjoin.org/Home/JobPosting/2200550

Pay: $20.00 - $22.00 per hour

Work Location: In person

Salary : $20 - $22