Executive Assistant to CEO

We are seeking an experienced and highly organized Executive Administrator to join our growing company. This role will be responsible for managing the day-to-day activities of the CEO, providing high-level administrative support, and ensuring smooth and efficient office operations. The position will also include exposure to light Investor Relations and transaction coordination activities.

The ideal candidate is a proactive self-starter with a strong work ethic, exceptional organizational skills, and the ability to operate in a fast-paced, high-accountability environment. This individual must be detail-oriented, resourceful, and capable of managing multiple priorities with discretion and professionalism.

You will be an integral part of the corporate team at American Ventures LLC. American Ventures owns and operates a diversified portfolio including multifamily, land, and commercial real estate investments.

• Provide high-level administrative support to the CEO and leadership team
• Manage complex calendars, schedules, and meeting coordination
• Prepare and distribute meeting invites, agendas, and follow-ups
• Assist in preparing presentations, reports, and corporate documents
• Maintain expense reports and assist with general accounting coordination
• Work with the company on processing vendor invoice payments
• Perform data entry and maintain accurate internal records and systems
• Provide basic technical support and troubleshooting as needed
• Perform bank reconciliations and assist with financial documentation
• Coordinate meetings with third-party consultants (engineers, architects, vendors, etc.)
• Handle document notarization, mailing, and courier coordination
• Assist with marketing materials including brochures, presentations, and social media content
• Support HR-related administrative initiatives, including policies and team coordination
• Assist leadership with special projects

Light Investor Relations & Coordination

• Assist in maintaining communication between investors and the corporate team
• Assist in responding to investor inquiries in a professional and timely manner
• Coordinate with CPA on preparation and distribution of tax documents (K-1s, W-2s)
• Assist in updating internal portfolio reports on a periodic basis
• Create and/or update presentations and materials as needed
• Support entity formations, documentation, and organizational tracking

• 5–10 years of experience in executive administrative support or similar roles
• Strong organizational, time management, and planning skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities in a deadline-driven environment
• High level of attention to detail and accuracy
• Strong interpersonal, analytical, and problem-solving skills
• Advanced proficiency in Microsoft Office Suite (especially Excel)
• Professional integrity, discretion, and strong sense of ownership
• Self-starter with the ability to work independently and proactively

Preferred (Not Required):

• Experience supporting executives in a fast-paced or entrepreneurial environment
• Exposure to finance, legal, or investment-related documentation

• Job Type: Full-time
• Salary: $65,000 – $80,000 per year

Benefits:

• Health insurance
• Dental insurance
• Paid time off

• 8-hour shift Monday - Friday